2021 Annual Assessment Notice

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Although no large projects are scheduled for 2021, the Board has a mandate to maintain healthy reserves while avoiding the need for special assessments. White Mountain Vacation Village is a private subdivision responsible for maintaining its infrastructure without benefit of municipal contributions from the City of Show Low. A nominal increase in assessments has been approved for 2021.

Some of the projects for 2021 which your assessments support:

  • Elimination of dead or dying trees and control of explosive new growth. This is a necessary and fundamental strategy in our efforts to control or prevent a possible wildfire. It also benefits our members by improving visibility, which may reduce unexpected and dangerous encounters with wildlife in the area.
  • Road repairs and maintenance
  • Clubhouse repairs and maintenance
  • Pond maintenance

White Mountain Vacation Village Amenities supported by your assessments include:

  • Hiking trails
  • Picnic tables
  • Clubhouse
  • Laundry
  • Pavilion
  • Recreational activities including disc golf, bocce ball, horseshoes

Items included as part of your assessments:

  • Water
  • Sewer
  • Garbage
  • Snow plowing

Your 2021 statements will be mailed separately. As a reminder, the board made a decision to make your assessments due quarterly. This change stems from a modification to the existing law by Arizona Senate Bill 1531 which was passed by the legislature and signed by the governor last year.  This law became effective January 1, 2020.  The assessments are due January 1st, April 1st, July 1st and October 1st of each year.  Assessments are late if received after the 15th of the month they are due.  If you wish, for budgeting purposes, to pay monthly you need to first be ahead by two months and then you can submit a monthly payment.  You have the option of opting into electronic statements.

Please plan to make your assessments payments as follows, beginning in January 2021:

  • Unit 2 Phase 1,2, 3 and Unit 4 = $450.00

Mountain Lodges:

  • Unit 3 Phase 1 = $450.00 + $135.00 (secondary assessment for co-owned carports and lot maintenance) = $585.00
  • Unit 3 Phase 2 = $450 + $35 (secondary assessment for Mountain Lodges common area) = $485.00

Please let us know if you have any questions. Thank you.

2020 Annual Meeting Open Forum Comments & Questions

Common Questions and Answers – Fire and Gas Detection - Honeywell AnalyticsGeorge and Donna Randall –2171 Lariat Way and 2280 Horseshoe Loop

“Why can we not have gates to be a gated community? We are lot owners of 2 lots and have been broke into several times. We have added locks, lights, security etc. and have still been violated. We even lost our Polaris Ranger that was locked up, covered and they cut the lock. We have asked so many times for the Village to get us gates and have been ignored or told NO WAY! The HOA fees we pay are higher than fees in the valley who are a gated community. There are too many contractors in and out of the Village if they were gated it would all be documented. Our belongings were loaded in a truck and trailer and taken out of the Village This issue needs to be addressed ASAP.

You make some good points related to theft of belongings. Gating the community is a complicated proposition. An issue is the access via Vacation Village Drive. It is ingress and egress for more than the Village. If a gate were installed, with or without an attendant, installing, maintaining it and keeping the entrant list current will increase the quarterly assessment. Another complication is that to be truly gated would require fencing the entire Village.

Jeff Sharrah – 2250 Fossil Trail

“I read in the minutes from the last meeting that the clubhouse is able to have “upgraded DSL internet”.  My question is if a phone line can be run up to the club house, why can’t lines be pulled throughout the development?  Everyone knows the cell service is pathetic and there is NO good internet option for the residents.  So, why not extend the same “priviledge” that the clubhouse has to rest of us?  And/or, can we not invite Verizon to install a cell tower (or some sort of signal booster) in club house parking lot?  Anything would be an improvement.”

Frontier was asked to give a quote a few years ago. They did not respond. They have since filed for bankruptcy. Perhaps someone would like to form a committee to explore what other options are available.

John Kosir – Lot 85 Lariat Way

“How many more lots have to close in the lodges before the homeowners take over the HOA?”

There are three lots in escrow right now. Two should close by September 30th and the other should close by October 20th. That leaves only two lots, 17 & 19 in unit 3 and Lot 12 which has a park model on it.

“How can we go about getting cable internet into the community?”

Cable One (now Sparklight) did a site study in 2018 and responded that the site was “unserviceable.” Construction costs to bring cable to the location is >$20-30k.

“How do I go about running for the HOA board when the homeowners take over?”

Look for a blog post soon to explain the process.

Chuck Vore – 3670 Latigo

“In the winter, please insist that the people doing snow removal go all the way down to the road surface. When they leave a layer on top, it creates an ice slick that makes it impossible to drive on.”

Plows sit on skids to prevent them from plowing down to the surface of the road. That is why we deploy cinders.

“I have suggested this numerous times but my suggestions have gone unheeded. PLEAE PUT ALL THE BOLTS IN THE SPEED BUMPS! They only install them with 2 and after 2 days they are coming up and I have to call to report it. Plus, I can’t tell you how many times I stopped my car to put them back in place. It’s a simple thing.”

The speed bumps have been removed for the season in anticipation of the winter snows. The problem will be dealt with next year.

“We need better contact for issues with the laundry room. I am not owed $3 for money lost in non-working machines. One I reported but it was obviously not fixed since it happened again on the same one.”

Sherry Watson is the contact for laundry room issues. Her email address is SWatson@HOAMCO.com.

Jim Larson – 4400 Elk Trot Loop

“What is current disposition of the 6 acre property that is contiguous to the Mountain Lodges?”

The property is currently under contract with a 90-day due diligence clause.

“Why is the emergency gate in the Mountain Lodges locked with a padlock on weekends? If there were a fire that blocked the main entrance we would have no way out.”

That gate is not an emergency exit. Please refer to the blog post of August 23, 2019 “In Case of Fire or Other Emergency” to review information regarding emergency exits.

“Do we presently have an established Investment Committee? If no, then I would suggest one should be established to:

Develop and implement an investment policy with respect to the management of HOA funds

Review the most recent reserve study to ensure funds are available in a timely fashion for upcoming capital projects

Committee to be composed of 2-3 resident homeowners with expertise in investment management, one of whom would be designated Chairman! All committee member to be appointed and approved by Board.

Committee Chairman to report to Board on an as-needed basis with respect to Items 1 & 2.

If this is of interest I would offer to develop a proposed policy for the annual meeting.”

There is not an established Investment Committee and this question/comment may have great value. Typically, the Association Treasurer, in this case the RSA, would head up the Finance Committee and would be a big part of what the Finance Committee would do. It sounds to me like you need to throw your hat in the ring to run for the board. Look for a blog post soon to explain the process.

“Are there any currently pending legal matters involving either the developer and/or HOA?”

There are no pending legal matters involving the developer.

The Court issued a ruling in the case brought by Mr. Standage and Mr. and Mrs. Ellsworth against the Association last year.  The Court ruled in favor of the Association and against Mr. Standage and the Ellsworths.  If you want a copy of the ruling, email Sherry Watson at SWatson@HOAMCO.com  and she will send it to you by email.  If you want any further information about the case, it’s a matter of public record and you can view it at the Navajo County Superior Court.

“Has Mr. Standage ever reimbursed us for our attorneys fees relative to defending against his lawsuit(s)?”

Not at this time.

Bill & Susan Daugherty – 211 E. Recreation Loop

“We would again like to bring it to the Advisory Committee’s Attention:

Residents & Service Vehicles for WMVV are speeding post our property located at 2111 E. Recreation Loop (two lots down from the sales office). It is a rather straight stretch before the stop at Recreation Loop & Vacation Village & many choose to use it as a short speedway on the way in & out of Phase II. We requested that an appropriate speed limit sign be installed last year but this has not been done. Please address this issue before there is an incident and someone is hurt or a pet is run over.”

Thank you for bringing this to our attention. A sign will be installed soon.

Richard Schaefer – 2320 Quarter Horse Way

“We own a park model at this address. Our driveway is large enough that we could park our small travel-trailer 18’ there with a car. We want to use it on trips around AZ & the 4 corners of AZ-Utah-New Mexico & Colorado. We have no intention to use it as a camper in our driveway. Only to be able to have it here when we wait to travel. According to the CC&R’s this is O.K. Do I have the correct assumption?”

No. The Board passed a resolution in 2017. See below. It can also be found on the Village People website (WMVV.org) under Documents, Forms and Downloads. The document is titled General Rules.

Parking of Additional Vehicles (June 20, 2017) Each lot is restricted to the parking of no more than two additional vehicles, each of which is used only for transportation, and not for eating and sleeping.

The above statement shall be clarified and interpreted to preclude by way of example and not by limitation, Class A, B and C Recreational Vehicles, as those Recreational Vehicles are designed and used for eating and sleeping, and not designed to be used only for transportation.

Dorothea E. Blondefield – 2280 Turtle Creek Road #191

“Myself and others that I have talked to over some years now, would like to have a carport allowed. I know and definitely would want it, that a committee of some sort should ok the construction of these carports to compliment our beautiful White Mountain Vacation Village. Every year, my car is covered with tree sap that could ruin the finish of my car and looks terrible.

This would require a change in the CC&Rs.

“We have a very dangerous problem on the Turtle Creek and Recreation Road. The steep hill prevents us to see the traffic coming from the left because of the car and golf cart parked there. I believe by making Turtle Creek a one way going in the other direction will take care of the problem.”

This issue will be referred to the committee that handled the street direction change.

Mailbox Misery

Gibraltar Mailboxes Elite Galvanized Steel Post Mounted Black Mailbox  10-1/2 in. H x 8-1/2 in. - Ace HardwareThe mailboxes have become a source of frustration and understandably so. The post office used to change the locks for us but have made a decision not to do it anymore. It is unclear if this is a policy from above or if we have somehow fallen out of favor with our local office.  However, no matter the reason we have to take on the task.

Some locks are broken and falling out and as some are aware, the post office will not deliver to those boxes that cannot be secured. We have sent out several email pushes over the years asking homeowners not to drill out their lock when moving, yet it is still occurring.

Finding locks that will work with the boxes has been a problem. The company the boxes were purchased from has gone out of business. Many people have been working on finding the proper locks. No one has been successful so far.

I want you to know Sherry is working hard to locate what is needed to remedy the situation. I would ask for your patience but I’m not sure I would have much if I were in your shoes. In fact, Sherry is running out of patience. Whenever she thinks she has a solution, she finds out she has to start over again. She knows that screaming at post office employees won’t buy her much either. We definitely don’t want them going “postal” on her or her on them.

This is simply an update, not an excuse.

Speeding through the Village

Cars Race-O-Rama Cartoon Game ALL EPISODES Video Gameplay ...The Village doesn’t have sidewalks and people stroll through the area on the streets with dogs and children in tow. Speeding cars and trucks are a dangerous mix in this environment.

Discussing speed in the Village has been controversial and everyone has an opinion. The vocal minority insist they are adults and don’t need speed bumps in order to slow down. However, every year there are people quietly asking the board to do something about those who don’t think the rules apply to them.

The most recent plea came from a resident on Cattle Drive. The complaint is that several people think it is okay to drive 30 to 35 miles per hour and even going the wrong way at these speeds. The request is for two speed bumps on that street.

Please don’t be the one who causes speed bumps to be placed on Cattle Drive. Village safety is much more important that an individual’s need to practice their skills for the next NASCAR race.

Receiving Packages in the Village

Preventing stolen packages | KX NEWSA Fed Ex driver was roaming the Village last Friday night to see if there was someone who could help her figure out how to get deliveries to people. She said she had at least twenty packages in her vehicle with incomplete addresses. She was stressed at the inability to make her deliveries. She received help from Sandra Hudgel who was instrumental in supplying the information for this blog post.

Continue reading

Annual Water Line Flush

Image result for fire hydrant imagesThe Village water lines will be flushed Saturday March 7.  No one will lose water as a result, but you may experience “cloudy” water during the process. If that should happen, you will need to turn off the water for 15 to 20 minutes and it should clear up. As an alternative, try running the water for a short time to clear it up.

Flushing the lines yearly is a necessity and your understanding is greatly appreciated.

Assessment Payment Clarification

Image result for statements images"Contributed by Sherry Watson, HOAMCO Community Manager

Based on the new law regarding coupon books the following applies;

  1. Coupon books are no longer allowed.
  2. Paper statements must be mailed, or emailed, based on when assessments are due.  For example, if they are due monthly, then monthly statements must be mailed, if they are due quarterly, then quarterly statements must be mailed and so forth.
  3. The Board changed the assessments from monthly to quarterly in response to the new law to save the Association the cost of mailing monthly statements; postage, paper and envelopes.
  4. The first quarter assessments are due January 1st in full.  The new law prohibits the assessments to be due quarterly, but paid monthly.  If you wish to get back to monthly payments for budgeting purposes,  you have two choices;

First Option:  You may pay your January assessment in full on January 1st and starting the following month (February) you would pay 1/3 of the assessment and continue each month.  You must be ahead of the quarter so when April quarter assessments are due, your 1/3 payment will complete the total due.

Second Option:  If you are set up on auto-debit through the management company, the January assessment will pull the quarterly payment and starting the following month (February) you would put aside the 1/3  of the assessment and continue this each month, so that when April’s quarterly dues are pulled, you have the saved money in your account to cover the dues.

If you follow one of the two options above, January’s quarterly assessment will be the only time you will have to cover the 3 months all at once and then moving forward from February, you will set aside, or send in the 1/3 of the assessment due.

If you do not pay January’s quarterly assessment in full, before the end of the grace period, you will accumulate late fees, interest fees and collection fees monthly and these will not be waived.

2020 Annual Assessment Notice

Image result for Annual Assessments imagesThe Board voted to increase Member assessments by $10.00 per month. As you are aware, White Mountain Vacation Village is a “private” subdivision responsible for maintaining its infrastructure without benefit of municipal contributions from the City of Show Low. This increase to assessments is necessary (1) to build and maintain healthy reserves while avoiding the need for a special assessment, (2) to cover an increase in the cost of the Association’s Directors and Officers insurance policy, (3) legal fees to defend a lawsuit filed against the Association by two owners.

Some of the projects for 2020 which your assessments support:

  • Elimination of dead or dying trees and control of explosive new growth. This is a necessary and fundamental strategy in our efforts to control or prevent a possible wildfire. It also benefits our members by improving visibility, which may reduce unexpected and dangerous encounters with wildlife in the area.
  • Road repairs and maintenance
  • Clubhouse repairs and maintenance
  • Pond maintenance
  • New fence for festival area
  • New refuse containment area

White Mountain Vacation Village Amenities supported by your assessments include:

  • Hiking trails
  • Picnic tables
  • Clubhouse
  • Laundry
  • Pavilion
  • Recreational activities

Items included as part of your assessments:

  • Water
  • Sewer
  • Garbage

Your 2020 statements will be mailed separately. As a reminder, your board has made a decision to make your assessments due quarterly. If assessments are paid in full by the 15th of the last month in the quarter, no late fee will be assessed. HOAMCO will accept partial payments as long as the entire quarter is paid by the due date. You have the option of opting into electronic statements.

Please plan to make your assessments payments as follows, beginning in January 2020:

  • Unit 2 Phase 1,2, 3 and Unit 4 = $420.00

Mountain Lodges:

  • Unit 3 Phase 1 = $420.00 + $120.00 (secondary assessment for co-owned carports and lot maintenance) = $540.00
  • Unit 3 Phase 2 = $420 + $30 (secondary assessment for Mountain Lodges common area) = $450.00

Please let us know if you have any questions. Thank you.