Mailbox Misery

Gibraltar Mailboxes Elite Galvanized Steel Post Mounted Black Mailbox  10-1/2 in. H x 8-1/2 in. - Ace HardwareThe mailboxes have become a source of frustration and understandably so. The post office used to change the locks for us but have made a decision not to do it anymore. It is unclear if this is a policy from above or if we have somehow fallen out of favor with our local office.  However, no matter the reason we have to take on the task.

Some locks are broken and falling out and as some are aware, the post office will not deliver to those boxes that cannot be secured. We have sent out several email pushes over the years asking homeowners not to drill out their lock when moving, yet it is still occurring.

Finding locks that will work with the boxes has been a problem. The company the boxes were purchased from has gone out of business. Many people have been working on finding the proper locks. No one has been successful so far.

I want you to know Sherry is working hard to locate what is needed to remedy the situation. I would ask for your patience but I’m not sure I would have much if I were in your shoes. In fact, Sherry is running out of patience. Whenever she thinks she has a solution, she finds out she has to start over again. She knows that screaming at post office employees won’t buy her much either. We definitely don’t want them going “postal” on her or her on them.

This is simply an update, not an excuse.

Speeding through the Village

Cars Race-O-Rama Cartoon Game ALL EPISODES Video Gameplay ...The Village doesn’t have sidewalks and people stroll through the area on the streets with dogs and children in tow. Speeding cars and trucks are a dangerous mix in this environment.

Discussing speed in the Village has been controversial and everyone has an opinion. The vocal minority insist they are adults and don’t need speed bumps in order to slow down. However, every year there are people quietly asking the board to do something about those who don’t think the rules apply to them.

The most recent plea came from a resident on Cattle Drive. The complaint is that several people think it is okay to drive 30 to 35 miles per hour and even going the wrong way at these speeds. The request is for two speed bumps on that street.

Please don’t be the one who causes speed bumps to be placed on Cattle Drive. Village safety is much more important that an individual’s need to practice their skills for the next NASCAR race.

Receiving Packages in the Village

Preventing stolen packages | KX NEWSA Fed Ex driver was roaming the Village last Friday night to see if there was someone who could help her figure out how to get deliveries to people. She said she had at least twenty packages in her vehicle with incomplete addresses. She was stressed at the inability to make her deliveries. She received help from Sandra Hudgel who was instrumental in supplying the information for this blog post.

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Annual Water Line Flush

Image result for fire hydrant imagesThe Village water lines will be flushed Saturday March 7.  No one will lose water as a result, but you may experience “cloudy” water during the process. If that should happen, you will need to turn off the water for 15 to 20 minutes and it should clear up. As an alternative, try running the water for a short time to clear it up.

Flushing the lines yearly is a necessity and your understanding is greatly appreciated.

Assessment Payment Clarification

Image result for statements images"Contributed by Sherry Watson, HOAMCO Community Manager

Based on the new law regarding coupon books the following applies;

  1. Coupon books are no longer allowed.
  2. Paper statements must be mailed, or emailed, based on when assessments are due.  For example, if they are due monthly, then monthly statements must be mailed, if they are due quarterly, then quarterly statements must be mailed and so forth.
  3. The Board changed the assessments from monthly to quarterly in response to the new law to save the Association the cost of mailing monthly statements; postage, paper and envelopes.
  4. The first quarter assessments are due January 1st in full.  The new law prohibits the assessments to be due quarterly, but paid monthly.  If you wish to get back to monthly payments for budgeting purposes,  you have two choices;

First Option:  You may pay your January assessment in full on January 1st and starting the following month (February) you would pay 1/3 of the assessment and continue each month.  You must be ahead of the quarter so when April quarter assessments are due, your 1/3 payment will complete the total due.

Second Option:  If you are set up on auto-debit through the management company, the January assessment will pull the quarterly payment and starting the following month (February) you would put aside the 1/3  of the assessment and continue this each month, so that when April’s quarterly dues are pulled, you have the saved money in your account to cover the dues.

If you follow one of the two options above, January’s quarterly assessment will be the only time you will have to cover the 3 months all at once and then moving forward from February, you will set aside, or send in the 1/3 of the assessment due.

If you do not pay January’s quarterly assessment in full, before the end of the grace period, you will accumulate late fees, interest fees and collection fees monthly and these will not be waived.

2020 Annual Assessment Notice

Image result for Annual Assessments imagesThe Board voted to increase Member assessments by $10.00 per month. As you are aware, White Mountain Vacation Village is a “private” subdivision responsible for maintaining its infrastructure without benefit of municipal contributions from the City of Show Low. This increase to assessments is necessary (1) to build and maintain healthy reserves while avoiding the need for a special assessment, (2) to cover an increase in the cost of the Association’s Directors and Officers insurance policy, (3) legal fees to defend a lawsuit filed against the Association by two owners.

Some of the projects for 2020 which your assessments support:

  • Elimination of dead or dying trees and control of explosive new growth. This is a necessary and fundamental strategy in our efforts to control or prevent a possible wildfire. It also benefits our members by improving visibility, which may reduce unexpected and dangerous encounters with wildlife in the area.
  • Road repairs and maintenance
  • Clubhouse repairs and maintenance
  • Pond maintenance
  • New fence for festival area
  • New refuse containment area

White Mountain Vacation Village Amenities supported by your assessments include:

  • Hiking trails
  • Picnic tables
  • Clubhouse
  • Laundry
  • Pavilion
  • Recreational activities

Items included as part of your assessments:

  • Water
  • Sewer
  • Garbage

Your 2020 statements will be mailed separately. As a reminder, your board has made a decision to make your assessments due quarterly. If assessments are paid in full by the 15th of the last month in the quarter, no late fee will be assessed. HOAMCO will accept partial payments as long as the entire quarter is paid by the due date. You have the option of opting into electronic statements.

Please plan to make your assessments payments as follows, beginning in January 2020:

  • Unit 2 Phase 1,2, 3 and Unit 4 = $420.00

Mountain Lodges:

  • Unit 3 Phase 1 = $420.00 + $120.00 (secondary assessment for co-owned carports and lot maintenance) = $540.00
  • Unit 3 Phase 2 = $420 + $30 (secondary assessment for Mountain Lodges common area) = $450.00

Please let us know if you have any questions. Thank you.

 

Assessment Statements

Image result for statements imagesContributed by Sherry Watson, HOAMCO Community Manager

I wanted to let you know that prior to the start of the new year, White Mountain Vacation Village Recreational Subdivision Association via HOAMCO will be providing regular statements of account to homeowners instead of traditional coupon books.

This change stems from a modification to the existing law by Arizona Senate Bill 1531 which was passed by the legislature and signed by the governor this year.  This law becomes effective January 1, 2020.

The statements will be sent to homeowners at the same frequency the assessments are due. The new statements will include your current account balance and any immediate account history. In an effort to control mailing costs (which would increase to approximately $12,600 per year at current postage rates), your board has made a decision to make your assessments due quarterly. If assessments are paid in full by the 15th of the last month in the quarter, no late fee will be assessed. HOAMCO will accept partial payments as long as the entire quarter is paid by the due date.

To comply with the law, HOAMCO will be issuing statements versus coupon books by January 1, 2020.  Statements will be mailed to the mailing address on file.  If you would like to receive the statements electronically, you can save your community money by switching to an electronic statement. To sign up for electronic statements please go to the URL: https://hoamco.opt-e-mail.com/signup and create an electronic delivery account. IMPORTANT: you will need your Unit Account Number which can be found on your current coupon,.

Your Association is asking for your participation in opting into electronic statements to help keep these costs to a minimum.  HOAMCO is partnering with your community to streamline this process, making it as easy as possible.  This cost to the Association can be reduced by up to 40% by electing to go paperless and will also save valuable resources.

HOAMCO values your community and wants to make this new implementation as seamless and easy as possible for you and your neighbors. If you have any questions please feel free to contact me at (928) 537-1067, Ext. 1404.