Assessment Credit

Law Faculty Scholarship And - Cartoon Dollar Sign Transparent, HD ...The clubhouse and laundry were closed due to the Covid-19 crisis. There is no reasonable way to know when these facilities can safely be reopened. The board has directed HOAMCO to issue a credit of $82.50 to each account. This amount will be reflected on the next statement you receive.

Please be advised that internet service can be accessed from the parking lot and the pavilion. If you choose to do this, we ask that you practice social distancing in order to protect each other.

Covid-19 and the Laundry Facility

The board decided to close the laundry facility at White Mountain Vacation Village out of an abundance of caution. It was a difficult decision. I lived for a time on a sailboat and I understand what a convenience an on-site laundry can be.

Several factors were taken into consideration in this decision. First and foremost, the safety of the residents. It would be devastating to lose a resident to Covid-19 as a result of our inability to keep the premises free of the virus. Second, asking someone to clean the laundry constantly per the CDC guidelines would be placing them at risk. In addition, many, if not most of the required cleaning and sanitizing products have become difficult to purchase. Shamrock Foods who distributes to restaurants, hotels and grocery stores is even facing a shortage. Third, the liability of keeping the laundry open during this crisis. Everyone now knows that anyone who so desires can file a lawsuit against the Association. The cost to defend lawsuits is born by the homeowners not the Board. We made the decision to close the laundry to protect the lives and financial interests of the residents.

Laundromats were deemed an essential service by Governor Ducey. This means no one can force a laundromat to close if they choose to remain open and can operate under the CDC guidelines. It does not mean a laundromat is required to remain open. There are public laundromats open and operating in the area for residents to use. We understand these are less convenient. However, in order to keep the laundry open at The Village, the Association would be required to abide by the strict guidelines of the Centers for Disease Control (CDC) for cleaning, sanitation and social distancing – a seemingly challenging, if not impossible, task for owners to police for a private facility. If no other laundry facilities were available in the area, we would have considered the responsibility and risks for keeping The Village laundry open more seriously.

Residents have pleaded to leave the laundry open stating they clean up after themselves and leave everything safe for the next person. The Board cannot guarantee that everyone is doing this and doing it per CDC guidelines and therein lies the problem.

After much discussion, we are offering a proposal to open the laundry. This would involve a lot of work and planning on the part of anyone who volunteers to step up and take responsibility. One or more people would need to organize to make this happen.

The guidelines outlined by the CDC for cleaning, including the proper supplies, timelines and appropriate protective gear for volunteers must be followed. A written plan for social distancing would need to be put in place, including having an attendant on the premises at all times during operating hours to enforce that policy. People would need to sign up to do the cleaning and verify that they did so. This plan would need to be in writing, including, but not limited to, who is responsible for cleaning and how often, how to monitor for illness and what to do if someone ill enters the premises. It must be presented to the Board for approval along with the social distancing policy.

We would require waivers releasing the board, RSA, HOAMCO, and Developer from any responsibility for keeping this facility open.  Know that when you sign off on cleaning, disinfecting, and monitoring for social distancing and illness you are responsible for the health, wellbeing, and lives of anyone who enters the laundry facility.  If anyone is willing to volunteer, and after all policies are in place and supplies obtained, we will open the laundry for eight hours every day for the remainder of the crisis.  Someone will have to be onsite at all times during operating hours and will be required to sign in, sign out, and sign off on cleaning, disinfecting, social monitoring, illness monitoring, and guaranteeing the use of protective gear.  The group of volunteers would be responsible for obtaining all supplies and protective gear with the RSA reimbursing you for the expense.

This is an unexpected and unprecedented crisis.  It is too dangerous to be business as usual in the Village. People’s lives depend on making hard choices.

If you are interested, knowing and accepting the responsibility and risk involved, please submit your plan to Sherry Watson at HOAMCO. She will get it to the board for consideration.

Annual Water Line Flush

Image result for fire hydrant imagesThe Village water lines will be flushed Saturday March 7.  No one will lose water as a result, but you may experience “cloudy” water during the process. If that should happen, you will need to turn off the water for 15 to 20 minutes and it should clear up. As an alternative, try running the water for a short time to clear it up.

Flushing the lines yearly is a necessity and your understanding is greatly appreciated.

Assessment Payment Clarification

Image result for statements images"Contributed by Sherry Watson, HOAMCO Community Manager

Based on the new law regarding coupon books the following applies;

  1. Coupon books are no longer allowed.
  2. Paper statements must be mailed, or emailed, based on when assessments are due.  For example, if they are due monthly, then monthly statements must be mailed, if they are due quarterly, then quarterly statements must be mailed and so forth.
  3. The Board changed the assessments from monthly to quarterly in response to the new law to save the Association the cost of mailing monthly statements; postage, paper and envelopes.
  4. The first quarter assessments are due January 1st in full.  The new law prohibits the assessments to be due quarterly, but paid monthly.  If you wish to get back to monthly payments for budgeting purposes,  you have two choices;

First Option:  You may pay your January assessment in full on January 1st and starting the following month (February) you would pay 1/3 of the assessment and continue each month.  You must be ahead of the quarter so when April quarter assessments are due, your 1/3 payment will complete the total due.

Second Option:  If you are set up on auto-debit through the management company, the January assessment will pull the quarterly payment and starting the following month (February) you would put aside the 1/3  of the assessment and continue this each month, so that when April’s quarterly dues are pulled, you have the saved money in your account to cover the dues.

If you follow one of the two options above, January’s quarterly assessment will be the only time you will have to cover the 3 months all at once and then moving forward from February, you will set aside, or send in the 1/3 of the assessment due.

If you do not pay January’s quarterly assessment in full, before the end of the grace period, you will accumulate late fees, interest fees and collection fees monthly and these will not be waived.

2020 Annual Assessment Notice

Image result for Annual Assessments imagesThe Board voted to increase Member assessments by $10.00 per month. As you are aware, White Mountain Vacation Village is a “private” subdivision responsible for maintaining its infrastructure without benefit of municipal contributions from the City of Show Low. This increase to assessments is necessary (1) to build and maintain healthy reserves while avoiding the need for a special assessment, (2) to cover an increase in the cost of the Association’s Directors and Officers insurance policy, (3) legal fees to defend a lawsuit filed against the Association by two owners.

Some of the projects for 2020 which your assessments support:

  • Elimination of dead or dying trees and control of explosive new growth. This is a necessary and fundamental strategy in our efforts to control or prevent a possible wildfire. It also benefits our members by improving visibility, which may reduce unexpected and dangerous encounters with wildlife in the area.
  • Road repairs and maintenance
  • Clubhouse repairs and maintenance
  • Pond maintenance
  • New fence for festival area
  • New refuse containment area

White Mountain Vacation Village Amenities supported by your assessments include:

  • Hiking trails
  • Picnic tables
  • Clubhouse
  • Laundry
  • Pavilion
  • Recreational activities

Items included as part of your assessments:

  • Water
  • Sewer
  • Garbage

Your 2020 statements will be mailed separately. As a reminder, your board has made a decision to make your assessments due quarterly. If assessments are paid in full by the 15th of the last month in the quarter, no late fee will be assessed. HOAMCO will accept partial payments as long as the entire quarter is paid by the due date. You have the option of opting into electronic statements.

Please plan to make your assessments payments as follows, beginning in January 2020:

  • Unit 2 Phase 1,2, 3 and Unit 4 = $420.00

Mountain Lodges:

  • Unit 3 Phase 1 = $420.00 + $120.00 (secondary assessment for co-owned carports and lot maintenance) = $540.00
  • Unit 3 Phase 2 = $420 + $30 (secondary assessment for Mountain Lodges common area) = $450.00

Please let us know if you have any questions. Thank you.

 

Assessment Statements

Image result for statements imagesContributed by Sherry Watson, HOAMCO Community Manager

I wanted to let you know that prior to the start of the new year, White Mountain Vacation Village Recreational Subdivision Association via HOAMCO will be providing regular statements of account to homeowners instead of traditional coupon books.

This change stems from a modification to the existing law by Arizona Senate Bill 1531 which was passed by the legislature and signed by the governor this year.  This law becomes effective January 1, 2020.

The statements will be sent to homeowners at the same frequency the assessments are due. The new statements will include your current account balance and any immediate account history. In an effort to control mailing costs (which would increase to approximately $12,600 per year at current postage rates), your board has made a decision to make your assessments due quarterly. If assessments are paid in full by the 15th of the last month in the quarter, no late fee will be assessed. HOAMCO will accept partial payments as long as the entire quarter is paid by the due date.

To comply with the law, HOAMCO will be issuing statements versus coupon books by January 1, 2020.  Statements will be mailed to the mailing address on file.  If you would like to receive the statements electronically, you can save your community money by switching to an electronic statement. To sign up for electronic statements please go to the URL: https://hoamco.opt-e-mail.com/signup and create an electronic delivery account. IMPORTANT: you will need your Unit Account Number which can be found on your current coupon,.

Your Association is asking for your participation in opting into electronic statements to help keep these costs to a minimum.  HOAMCO is partnering with your community to streamline this process, making it as easy as possible.  This cost to the Association can be reduced by up to 40% by electing to go paperless and will also save valuable resources.

HOAMCO values your community and wants to make this new implementation as seamless and easy as possible for you and your neighbors. If you have any questions please feel free to contact me at (928) 537-1067, Ext. 1404.