Assessment Payment Clarification

Image result for statements images"Contributed by Sherry Watson, HOAMCO Community Manager

Based on the new law regarding coupon books the following applies;

  1. Coupon books are no longer allowed.
  2. Paper statements must be mailed, or emailed, based on when assessments are due.  For example, if they are due monthly, then monthly statements must be mailed, if they are due quarterly, then quarterly statements must be mailed and so forth.
  3. The Board changed the assessments from monthly to quarterly in response to the new law to save the Association the cost of mailing monthly statements; postage, paper and envelopes.
  4. The first quarter assessments are due January 1st in full.  The new law prohibits the assessments to be due quarterly, but paid monthly.  If you wish to get back to monthly payments for budgeting purposes,  you have two choices;

First Option:  You may pay your January assessment in full on January 1st and starting the following month (February) you would pay 1/3 of the assessment and continue each month.  You must be ahead of the quarter so when April quarter assessments are due, your 1/3 payment will complete the total due.

Second Option:  If you are set up on auto-debit through the management company, the January assessment will pull the quarterly payment and starting the following month (February) you would put aside the 1/3  of the assessment and continue this each month, so that when April’s quarterly dues are pulled, you have the saved money in your account to cover the dues.

If you follow one of the two options above, January’s quarterly assessment will be the only time you will have to cover the 3 months all at once and then moving forward from February, you will set aside, or send in the 1/3 of the assessment due.

If you do not pay January’s quarterly assessment in full, before the end of the grace period, you will accumulate late fees, interest fees and collection fees monthly and these will not be waived.

2020 Annual Assessment Notice

Image result for Annual Assessments imagesThe Board voted to increase Member assessments by $10.00 per month. As you are aware, White Mountain Vacation Village is a “private” subdivision responsible for maintaining its infrastructure without benefit of municipal contributions from the City of Show Low. This increase to assessments is necessary (1) to build and maintain healthy reserves while avoiding the need for a special assessment, (2) to cover an increase in the cost of the Association’s Directors and Officers insurance policy, (3) legal fees to defend a lawsuit filed against the Association by two owners.

Some of the projects for 2020 which your assessments support:

  • Elimination of dead or dying trees and control of explosive new growth. This is a necessary and fundamental strategy in our efforts to control or prevent a possible wildfire. It also benefits our members by improving visibility, which may reduce unexpected and dangerous encounters with wildlife in the area.
  • Road repairs and maintenance
  • Clubhouse repairs and maintenance
  • Pond maintenance
  • New fence for festival area
  • New refuse containment area

White Mountain Vacation Village Amenities supported by your assessments include:

  • Hiking trails
  • Picnic tables
  • Clubhouse
  • Laundry
  • Pavilion
  • Recreational activities

Items included as part of your assessments:

  • Water
  • Sewer
  • Garbage

Your 2020 statements will be mailed separately. As a reminder, your board has made a decision to make your assessments due quarterly. If assessments are paid in full by the 15th of the last month in the quarter, no late fee will be assessed. HOAMCO will accept partial payments as long as the entire quarter is paid by the due date. You have the option of opting into electronic statements.

Please plan to make your assessments payments as follows, beginning in January 2020:

  • Unit 2 Phase 1,2, 3 and Unit 4 = $420.00

Mountain Lodges:

  • Unit 3 Phase 1 = $420.00 + $120.00 (secondary assessment for co-owned carports and lot maintenance) = $540.00
  • Unit 3 Phase 2 = $420 + $30 (secondary assessment for Mountain Lodges common area) = $450.00

Please let us know if you have any questions. Thank you.

 

Upgraded Internet UPDATE

Image result for Ethernet Virtual CircuitCourtesy of Holly Jacobs

Frontier just completed upgrading the clubhouse DSL to an Ethernet Virtual Circuit (commercial-type DSL service). This new internet platform provides a more stable service (less interruptions) and increased internet speeds. You can connect to the internet from the clubhouse with an ethernet cable in the computer room or connect to the wireless network. For wireless, choose WMVV in your device WIFI settings. It will automatically show in your network choices and does not require a password.

Because the new service is more stable, loss of connectivity is not expected to happen often. However, if you’ve confirmed your device is set up correctly to access internet and still have a problem connecting, notify HOAMCO at 928-537-1067, x1404. HOAMCO will, then, contact our IT resource and/or Frontier. IMPORTANT! The internet can no longer be reset with the modem that was underneath the computer room cabinet. That modem has been disconnected and removed.

For those of you wondering about adding internet throughout the community. Sparklight (previously Cable One) did a site study in 2018 and responded that the site was “unserviceable.” Construction costs to bring cable to the location were estimated to be between $20,000 to $30,000. Frontier would also have to add infrastructure that would be costly to the Association and determined to be cost-prohibitive in the past. Individuals have found wireless solutions that fit their needs. Two companies are HughesNet for satellite internet and Wi-Power.

We hope this upgraded service will enhance your clubhouse internet experience.

Assessment Statements

Image result for statements imagesContributed by Sherry Watson, HOAMCO Community Manager

I wanted to let you know that prior to the start of the new year, White Mountain Vacation Village Recreational Subdivision Association via HOAMCO will be providing regular statements of account to homeowners instead of traditional coupon books.

This change stems from a modification to the existing law by Arizona Senate Bill 1531 which was passed by the legislature and signed by the governor this year.  This law becomes effective January 1, 2020.

The statements will be sent to homeowners at the same frequency the assessments are due. The new statements will include your current account balance and any immediate account history. In an effort to control mailing costs (which would increase to approximately $12,600 per year at current postage rates), your board has made a decision to make your assessments due quarterly. If assessments are paid in full by the 15th of the last month in the quarter, no late fee will be assessed. HOAMCO will accept partial payments as long as the entire quarter is paid by the due date.

To comply with the law, HOAMCO will be issuing statements versus coupon books by January 1, 2020.  Statements will be mailed to the mailing address on file.  If you would like to receive the statements electronically, you can save your community money by switching to an electronic statement. To sign up for electronic statements please go to the URL: https://hoamco.opt-e-mail.com/signup and create an electronic delivery account. IMPORTANT: you will need your Unit Account Number which can be found on your current coupon,.

Your Association is asking for your participation in opting into electronic statements to help keep these costs to a minimum.  HOAMCO is partnering with your community to streamline this process, making it as easy as possible.  This cost to the Association can be reduced by up to 40% by electing to go paperless and will also save valuable resources.

HOAMCO values your community and wants to make this new implementation as seamless and easy as possible for you and your neighbors. If you have any questions please feel free to contact me at (928) 537-1067, Ext. 1404.

Fall Greetings – Be Prepared for Winter

Apollo 1/2 - 1 in. PEX Crimp Ring Removal ToolContributed by Ray Hedlund – Member, Advisory Committee

This is the time of year where folks begin to think about closing up for the winter. The in-ground shut-off valves sometimes become leaky and cantankerous when shut down. Sometimes they refuse to close properly and then after you have gone home you will receive a call to come back and fix it.

Plumbers charge bucks to dig it up and replace it. They even charge more when it’s cold. Often times, they do not have the shut-off tool so they charge even more. My advice; if you suspect you have a leaker or hard to operate valve is to replace your valve while it is good weather and rates can be shopped.

Two years ago, your HOA purchased a specialized water shut-off clamping tool. It can be checked out and used. Then replaced by you so the next person can use it. The tool is located on site in a double locked case. You can access it by key holders. Any one your Advisory Committee has a key and we now have a hide a key on premises.

Your Advisory Committee members currently are:

Donna Holick – Chair woman

Ray Hedlund

Mike Palma

Frankie Coulter

Wally Simons

Bob McFadden

Above contact info is on the Village People website – wmvv.org.