FIRE SAFETY PLAN – Clarification on Signing up for email and text alerts

There seems to be some confusion about how to sign up for alerts. The procedure is:

STEP 1 – SIGN UP FOR NAVAJO COUNTY ALERTS

§  Go to google and type in “Ready Navajo County”

§  On the next screen, click on Ready Navajo County

§  Scroll down to where it says sign in to your account

§  Since you do not yet have an account, click on sign up 

§  Provide the required information

§  On the next screen provide how you want to be contacted (email and text highly recommended)

§  Read the additional information on the website about the notification system

STEP 2 – SIGN UP FOR WMVV ALERTS

§  After completing Step 1

§  Send an email to the committee at rac.wmvv@gmail.com

§  Include the following information in your email

o   Last Name, First Name

o   Mobile phone number

o   Street address

o   Lot number

Note 1: The RA Committee does not sign you up for the Navajo County Alerts. You must do this as shown above under Step 1. The Committee will make sure you receive WMVV alerts when you complete Step 2 with all the information requested. This information is for internal use only and will not be provided to anyone else.

Note 2: It is highly recommended that each individual at each lot sign up for both email and text alerts. This will make sure everyone receives both Navajo County and WMVV email and text alerts whether they are at the lot or not.

Note 3: If you have completed both Steps 1 and 2, thank you and you do not have to do anything. If you have previously sent an email to rac.wmvv@gmail.com but did not sign up at Navajo County first, start over and complete both steps 1 and 2.

The RA Committee thanks all of you who have signed up for the alert system.

THIS NOTICE CONTAINS IMPORTANT NEW INFORMATION FOR BOTH THOSE WHO HAVE SIGNED UP AND THOSE WHO HAVEN’T

The work on the Fire Safety Plan was initiated in WMVV because of the high fire danger in the White Mountains and an incident which occurred in Paradise, CA a few years ago. Paradise had a fire which killed 85 people. It was determined that the high number of deaths was largely a result of several key factors:

1.      A high percentage of the residents were elderly and some with disabilities.

2.      They had no emergency alert system

3.      They had no emergency evacuation plan

We can’t do much about item 1 but we can address items 2 and 3. The formation of a committee to address Fire Safety and other risks to residents was proposed to the Board and immediately approved.

For those people at the 93 lots who have signed up and emailed their information to the committee, thank you. Please note, however, WE STRONGLY RECOMMEND THE FOLLOWING:

–          EACH PERSON AT A RESIDENCE WHO HAS AN EMAIL ADDRESS AND MOBILE PHONE NUMBER SHOULD REGISTER INDIVIDUALLY FOR THE NAVAJO COUNTY ALERTS SINCE NOTIFICATIONS WILL THEN BE SENT TO EACH PERSON.  THIS CAN BE VERY HELPFUL IN MAKING SURE EVERYONE GETS NOTIFIED AS SOON AS POSSIBLE.

–          EACH PERSON WHO SIGNS UP INDIVIDUALLY AT THE COUNTY SHOULD ALSO SUPPLY THEIR EMAIL ADDRESS AND MOBILE PHONE NUMBER TO THE RISK AWARENESS COMMITTEE (RAC) AT OUR EMAIL ADDRESS (rac.wmvv@gmail.com). WE NEED THIS INFORMATIO BECAUSE AFTER THE COUNTY ALERT IS RECEIVED, THE RAC WILL THEN SEND OUT ADDITIONAL INFORMATION SPECIFIC TO WMVV VIA EMAIL AND TEXT. TO MAKE IT EASIER FOR THE COMMITTEE, JUST SUPPLY THE FOLLOWING FOR EACH INDIVIDUAL WHO SIGNS UP FOR THE COUNTY ALERTS:

o   LOT NUMBER

o   NAME OF THE PERSON WHO SIGNED UP AT NAVAJO COUNTY

o   EMAIL ADDRESS

o   MOBILE PHONE NUMBER

FOR THOSE OF YOU AT THE OTHER 280 LOTS WHO HAVE NOT SIGNED UP, WE URGE YOU TO DO SO NOW. OUR ALERT SYSTEM AND EVACUATION PLAN WILL BE EFFECTIVE ONLY IF EVERYONE RECEIVES THE ALERTS AND FOLLOW-UP INFORMATION FROM THE COMMITTEE.

PLEASE MAKE SURE TO FOLLOW THE INSTRUCTIONS ABOVE BY HAVING EACH PERSON AT A RESIDENCE SIGN UP INDIVIDUALLY AND THEN EMAIL EACH PERSON’S INFORMATION TO THE RAC AT rac.wmvv@gmail.com

Thank you for your prompt attention to this important matter.

The Risk Awareness Committee

Audible Alert System Testing

Next week the Risk Awareness Committee will be at WMVV to conduct some tests on an Audible Alert System which is planned as part of the Fire Safety Plan being developed by the committee. For anyone who will be at WMVV next week, please read the following announcement.

STARTING ON MONDAY MORNING, MARCH 15TH AND SPORADICALLY OVER THE NEXT SEVERAL DAYS  THERE WILL BE AT TIMES SOME VERY LOUD ANNOUNCEMENTS FROM SPEAKERS PLACED AROUND THE COMMUNITY. THESE ANNOUNCEMENTS ARE FOR TEST ONLY AND NO ACTION IS REQUIRED ON YOUR PART, AGAIN, THESE VERY LOUD ANNOUNCEMENTS ARE FOR TEST ONLY AND NO ACTION IS REQUIRED ON YOUR PART.

We are sorry for any inconvenience caused by this activity, but it is necessary for the development the alert system for our very important Fire Safety Plan. We ask for your understanding and patience.

The Risk Awareness Committee

Important Fire Safety Information

The Risk Awareness Committee (RAC) was established by the Board last year to address the risk of various issues to WMVV residents. Because of the very high fire danger in the White Mountains due to the below average precipitation, high temperatures, low humidity and windy conditions, the committee decided to develop a Fire Safety Plan as its number 1 priority. Two very important aspects of the Fire Safety Plan are an Emergency Alert System and an Evacuation Plan. It was decided to develop the Fire Safety Plan around the Ready Navajo County Program and the Navajo County Emergency Notification System.

Since the Notification System is integral to the WMVV Fire Safety Plan, it is essential that ALL WMVV RESIDENTS sign up to receive notifications. See instructions below:

Go to Google and type in Ready Navajo County, then on the next screen click on Ready Navajo County, then scroll down to where it says Sign In To Your Account (since you do not yet have an account, click on Sign Up), provide the required information, then provide how you want to be contacted on the next screen (email and text recommended). Also, please read the additional information on the website about the Notification System.

Once you have signed up, please email the committee at RAC.WMVV@gmail.com and let us know you have done so.  Please include your name, lot number, street address, email address and phone number. This information will be used only by the RAC and will not be provided to anyone else. The RAC needs this information because the WMVV Fire Safety Plan (which you will receive later) requires supplemental information specific to WMVV requirements to be sent out after the initial alert is received from Navajo County.

Please Note: There will be a series of communication meetings in the spring/summer to provide more complete information on the WMVV Fire Safety Plan. It’s essential that all WMVV residents attend one of the meetings so you will be properly prepared to act in accordance with the plan. Please watch for more information about these meetings which will be provided at a later date.

Thank you for your participation in this important program.

The Risk Awareness Committee

Don Murray – Chair

Jan Billings

Bob Mcfadden

Jimmy Smith

Chuck Williamson

Architectural Review Committee Expansion

Committee Meeting – Troop One

In the continuing effort to ensure a smooth transition from developer to the members, the board authorized the creation of a charter for the Architectural Review Committee. The charter was approved and can be found on the Village People website.

The committee is charged with reviewing, approving or disapproving plans (submittals) for new construction on lots or improvements or alterations to existing lots within the Association, in accordance with the CC&Rs and Architectural Design Guidelines. The current committee consists of three members and is chaired by Victoria McCarty.

The charter allows for two additional non-voting members. No special qualifications are prerequisite. An interest in serving your community and the desire to learn to interpret CC&R’s in relation to the design guidelines would be welcome. Each phase and unit have different specifications. If you are interested in participating on this committee and learning how the process works, please complete a Volunteer Interest Form. The form can be found on the Village People website at www.wmvv.org under Documents, Forms and Downloads. Please return the form to Sherry Watson at swatson@HOAMCO.com or P.O. Box 4212, Show Low, AZ 85902.

Thomas Joseph Lulkovich 1942 – 2020

Tom Lulkovich 2017

Thomas Joseph Lulkovich, was born in Sewickly, Pennsylvania on June 11, 1942 and passed away on December 22, 2020 to join his sisters and bothers-in-law in heaven in celebration of a life well-lived.  He attended Ambridge High School then proudly served his country in the US Navy.  Following military service, he worked in the computer industry, then became a Realtor where he was still active.  An avid golfer, Tom finally got his dream job volunteering as a Ranger at Las Sendas Golf Course in the winter and Bison Ranch Golf Course in the summers.  Life was good!

He brightened the lives of those around him with infectious laughter and zest for life.  Covid-19 stole his dreams and cheated the family and friends who survive him.  What it could not do is extinguish his joy for life and the legacy of generously giving of his time and talent to anyone who needed it.  He was very proud of being “handy” and excelled in gardening, landscaping, home improvement and generally anything he set as a goal. 

He took fashion cues from his granddaughters who always made sure their Pup-Pup was in style and fashionable.  Being tall and handsome made that task pretty easy.  And, he could have tossed that ball for days to his grandsons.  He was a good example and left deep footprints in the sand for his grandchildren to follow.  He will be forever the absolute GOAT (greatest of all time) of the family!

No plans will be made for a memorial service to celebrate his life until it is safe to do so.  Please continue to follow the Covid-19 safety protocol.  In lieu of flowers, the family requests contributions be made to Encanterra Veterans Club. The Club supports the Arizona Veterans Home.  Donations can be made to:  veteransclubatencanterra.com

The family can be contacted at:  Linda Lulkovich, 602-809-7007 or lendwright@cox.net

Architectural Design Guidelines Update

ᐈ Architectural stock images, Royalty Free architecture pictures | download  on Depositphotos®

To achieve the goal of harmony, property owners are required to obtain the prior approval of the Association for many things; primarily changes to their exterior property. If approval is not received for a change to the property, a monetary penalty of at least $250 will be added to the owners account – regardless of approval or disapproval after the fact by the Architectural Review Committee. Additionally, you may be required to remove the improvement at your own expense if it is not approved.

By way of explanation, the CC&R’s determine what you can build and the Guidelines tell you how you can build it. The Guidelines cover everything allowed in all units and phases in the Village. However, not all items in the Guidelines are allowed in all units and phases. FOR EXAMPLE: The Guidelines cover hot tubs, patios, sheds, gazebos, and landscaping but that does not mean those items are allowed under the CC&R’s in every unit and phase.

The major changes to the Architectural Design Guidelines can be found on pages 8, 9 & 10 and include several items. Tree removal guidelines were added. Also, Carport – Unit 3 Phase 1 Only was added. This section defines the size, use and construction of carports in Unit 3 Phase 1.

The other changes affect decks. The previous guidelines allowed a deck to have either a glass or screen enclosure. The current updated guidelines allow only a screened deck.

The board recently discovered that some glassed decks have been turned into livable square footage in Unit 3 Phase II, known as Mountain Lodges. This conflicts with the CC&R’s and is not permitted.

It was the board’s desire to allow residents to use glass to turn a deck into a more comfortable place to spend time in cooler weather. However, it was never the intent to have decks become a part of the livable square footage of the residence. Doing this completely changes the look and feel envisioned for the Village.

If you plan to modify your property in any manner that affects the exterior, please familiarize yourself with the CC&R’s for your particular property as well as the Architectural Design Guidelines. Both can be found on the Village website at wmvv.org.

2021 Annual Assessment Notice

Testing & Assessment / Home

Although no large projects are scheduled for 2021, the Board has a mandate to maintain healthy reserves while avoiding the need for special assessments. White Mountain Vacation Village is a private subdivision responsible for maintaining its infrastructure without benefit of municipal contributions from the City of Show Low. A nominal increase in assessments has been approved for 2021.

Some of the projects for 2021 which your assessments support:

  • Elimination of dead or dying trees and control of explosive new growth. This is a necessary and fundamental strategy in our efforts to control or prevent a possible wildfire. It also benefits our members by improving visibility, which may reduce unexpected and dangerous encounters with wildlife in the area.
  • Road repairs and maintenance
  • Clubhouse repairs and maintenance
  • Pond maintenance

White Mountain Vacation Village Amenities supported by your assessments include:

  • Hiking trails
  • Picnic tables
  • Clubhouse
  • Laundry
  • Pavilion
  • Recreational activities including disc golf, bocce ball, horseshoes

Items included as part of your assessments:

  • Water
  • Sewer
  • Garbage
  • Snow plowing

Your 2021 statements will be mailed separately. As a reminder, the board made a decision to make your assessments due quarterly. This change stems from a modification to the existing law by Arizona Senate Bill 1531 which was passed by the legislature and signed by the governor last year.  This law became effective January 1, 2020.  The assessments are due January 1st, April 1st, July 1st and October 1st of each year.  Assessments are late if received after the 15th of the month they are due.  If you wish, for budgeting purposes, to pay monthly you need to first be ahead by two months and then you can submit a monthly payment.  You have the option of opting into electronic statements.

Please plan to make your assessments payments as follows, beginning in January 2021:

  • Unit 2 Phase 1,2, 3 and Unit 4 = $450.00

Mountain Lodges:

  • Unit 3 Phase 1 = $450.00 + $135.00 (secondary assessment for co-owned carports and lot maintenance) = $585.00
  • Unit 3 Phase 2 = $450 + $35 (secondary assessment for Mountain Lodges common area) = $485.00

Please let us know if you have any questions. Thank you.

Calling All Board Members

Board of Directors | lwvmilwaukee

The Transition Committee has recommended that the Board of Directors budget and give a lead time in which to educate, train and vet prospects for Board service on the first homeowner-controlled Board of Directors. These recommendations are to ensure the fiscal health and overall well-being of WMVV RSA. The Board agreed to this and will follow the bylaws of the Association in order to help accomplish an orderly transition.

The bylaws state that the Board of Directors shall select a nominating committee consisting of at least two Members, which Members may also be Board Members. The Board has appointed the three current Board Members to act as the nominating committee to nominate candidates for election to the first homeowner-controlled Board.

Per the bylaws, the Board must consist of not less than three or more than five Members. Directors will serve staggered terms of one year. Assuming enough people are interested in running, the current Board acting as the nominating committee intends to nominate five Members to serve on the first homeowner-controlled Board. To implement staggered terms, two directors will be elected for one-year terms, and three directors for two-year terms, with the three candidates receiving the highest number of votes serving the two-year terms. Subsequently, directors will be elected to one-year terms.

The nominating committee will include everyone who qualifies on the ballot. In order to qualify, a candidate must:

  • Be a Member in good standing
  • Complete a Board of Directors Interest Form
  • Submit a resume incorporating relevant background and reason for interest in a board position
  • Attend a three-hour training session covering the roles and responsibilities of RSA board members

Training will take place in the first quarter of 2021 and will be offered several times. When the election of directors occurs, the voting materials will include the resumes/bios of the candidates so that Members can make a judgement as to qualifications.

If you are interested in serving, please complete a Board of Directors Interest Form and submit it to Sherry Watson at SWatson@HOAMCO.com or mail it to Sherry at HOAMCO at PO Box 4212, Show Low, AZ 85902. Please include a resume incorporating relevant background and reasons for interest in a board position.

You can find the Board of Directors Interest Form on the Village website at wmvv.org. It is located on the Documents, Forms and Downloads page.

FOLLOW THE MONEY

3 Dollar Signs Painting by Chosen Art | Saatchi ArtContributed by the Transition Committee

The Transition Committee has completed most of our tasks in preparation for transition.  We have had lots of questions from residents along the way.  Many of the questions deal with financials.  We offer the following information to help members understand the basis of our due diligence duties and efforts.

The mainstay of a community association is proper financial management and transparency.  Residents need to have the assurance their funds are going toward the betterment of the neighborhood in every way possible.  Every member of the association deserves to feel comfortable knowing there is a fiduciary relationship with those in control and oversight of the association’s financial well-being.

So, start with Follow the Money.  Keep in mind that most of the movement of funds in today’s environment is in the form of non-cash transactions.  That is huge in the ability to paper trail funds.  Second, a professional management company is contracted to manage the affairs of the association.  They are not only obligated to account for funds but to also report any impropriety.  Third, pilfering funds in any form or fashion can be a felony punishable by law.

It is important to fully understand the safeguards used to monitor the flow of funds.  Generally accepted accounting principles, or GAAP, are a set of rules encompassing the details, complexities, and legalities of business and corporate accounting. The Financial Accounting Standards Board (FASB) uses GAAP as the foundation for its comprehensive set of approved accounting methods and practices.  These rules are consistent in the accounting world and are routinely used by community management companies including HOAMCO.

Another safeguard is the Annual Audit.  Here is an excerpt from the Arizona Revised Statutes (ARS 33-1810):

The board of directors must conduct an annual audit, review, or compilation of the association’s books. It must be completed no later than six months after the end of each fiscal year. The report must be available to members within thirty days of completion. Association documents dictate if the audit/review must be completed by a CPA or bookkeeper.

HOAMCO prepares monthly reports to the WMVV RSA Board.  A Compilation Report prepared by an independent CPA firm is conducted at the end of each year and meets this requirement in the ARS statute.  These reports have been posted on the WMVV.org website for members to view.  In addition, current financials are provided at the Annual Meeting and are available upon request from HOAMCO.

As noted, the RSA retains a Certified Public Accountant to prepare Compilation Reports.  A full audit of the financials will be conducted prior to transition.  Beyond that, it is recommended that Associations conduct a Reserve Study at least once every five years to determine the necessity and amount of reserves required to repair, replace, and restore the common elements or capital components.  The RSA retains another credentialed firm for the Reserve Study.  The last one was performed in 2018 and will be updated again before transition to member-controlled Board.

What if all this fails and association funds are stolen?  There is yet another safeguard to protect the association’s financial assets.  Not only does the management company carry its own fidelity insurance coverage, which would provide the first line of recovery in the event of theft by one of its employees, but additionally, the RSA carries its own fidelity coverage.

To sum things up, we only asked the Board for clarification in a couple areas.  The end result is that all accounting principles and laws have been followed and the RSA is in good standing and acceptable condition.

There is one area the Transition Committee feels very strongly about.  We know the learning curve the members of this Committee experienced.  That is why the Transition Committee has recommended that the Board of Directors budget and give a lead time in which to educate, train and vet prospects for Board service in these and other important matters to ensure the fiscal health and overall well-being of WMVV RSA.  Starting the association out on the right foot at transition, with attention to the details that matter, is the goal for a successful future.  If you have an interest in service, please submit an interest form. You can find it on the website (wmvv.org) under Documents, Downloads and Forms. It is titled Board of Directors Interest Form. Return it to Sherry Watson, Community Manager, at swatson@hoamco.com.