Residents have understandably expressed frustration over the continued closure of the clubhouse. The board had hoped that the requirements mandated by Governor Ducey would be loosened and it could be opened for use by now. However, the requirements are still in place.
The mandate requires an attendant on duty during open hours. Some of the attendant’s duties would include verifying that anyone entering had signed a waiver, making certain social distancing and mask wearing is taking place and cleaning and sanitizing after each person leaves or moves somewhere else in the building. The Association is not an employer so cannot do this. Inquiries were made to service providers. However, no one is able to do this for the Association.
A credit was issued to each account for the loss of the use of the clubhouse. However, we learned after the fact that homeowner’s associations are not allowed by law to give such credits. Homeowner associations fall under different laws than gyms, spas and other businesses that collect dues. What is done is done but another credit cannot be issued. Adjustments to reflect lower (or higher) expenses will be a natural byproduct of the Association’s budgeting process for the following year’s dues.
Please try to understand the best interests of the Board are served by working in the best interests of the homeowners. That’s what we’re trying to do. We all look forward to a resolution but will continue to follow Governor Ducey’s orders. Stay safe.
The Annual meeting presents some challenges this year due to Covid-19. We want everyone who would like to attend to be able to do so. If attendance is as robust as it has been in past years, social distancing will be all but impossible. All in-person attendees must wear a non-surgical or cloth face covering that completely covers the nose and mouth. Masks will be available at the door for those who forget or don’t have a mask.
We are going to allow attendance using Zoom as well. There is no guarantee that it will work but we’re willing to give it our best effort. If you are not able to wear a mask or if you are uncomfortable being around others or if you will not be in town, we invite you to attend via Zoom. The Zoom link is below. The passcode is WMVV.
Click here for the link to the Zoom meeting. (https://us02web.zoom.us/j/84098291765?pwd=czNCMndLVlBHUUkwSVpDOWgwS2pUdz09)
WHITE MOUNTAIN VACATION VILLAGE
RECREATIONAL SUBDIVISION ASSOCIATION
NOTICE OF ANNUAL MEETING
Pursuant to Article V, Section 1 of the Bylaws of White Mountain Vacation Village Recreational Subdivision Association, the Annual Meeting of the Members will be held as follows:
DATE: Wednesday September 16, 2020
CHECK-IN: 1:00 p.m.
MEETING: 1:30 p.m. – 3:00 p.m.
PLACE: Hampton Inn
1501 E Woolford Road
Show Low, AZ 85901
- All attendees must wear a non-surgical or cloth face covering that completely covers the nose and mouth
- You may social distance in seating as you feel comfortable
Call Meeting to Order
Introduction of Current Board Members
Approval of 2019 Annual Meeting Minutes
Completed Projects in 2019/2020
With the July 4th weekend fast approaching, a reminder to remain vigilant seems appropriate. At least one Village resident has tested positive for Covid-19. This person is quarantined. This is a wake-up call that no one is immune from the virus even in the bubble of the Village.
According to the Centers for Disease Control the best ways to protect against Covid-19 is:
- Frequent washing of hands
- Avoiding close contact
- Covering mouth and nose with a cloth face cover when around others
- Covering coughs and sneezes
- Cleaning and disinfecting
If you plan to celebrate the holiday with friends, please consider doing it outdoors and maintaining proper social distancing. There are tips on the internet regarding safely entertaining during this health crisis. You are encouraged to Google them for the safety of your guests.
As a reminder, masks are now required in the laundry. Your cooperation is greatly appreciated.
Masks will now be required attire in the laundry. Thanks for your co-operation.
Eco Peach will be cleaning the laundry daily from 1 – 2 pm. Please plan accordingly. A sign will be up at the laundry later today.
Attention Laundry Room Users
The risk of exposure to the coronavirus that causes COVID-19 exists within the Association’s laundry room. By entering upon or using the laundry room, you agree to take responsibility for your own protection, assume any risk associated with contracting COVID-19, and release the Association and its employees, officers, and agents from any and all claims associated with contracting COVID-19.
All users of the laundry room should follow the guidance provided by the Centers for Disease Control and Prevention. Do not use the laundry room if you have recently experienced any symptom of any illness or have recently been exposed to someone with COVID-19. If you are at higher risk for severe illness, you should avoid using the laundry room.
While using the laundry room, please maintain at least 6 feet between all individuals who are not a part of your household. If you are able and if practical, please wear a face covering when using the laundry room. Do not touch your eyes, nose, or mouth while in the laundry room. Prior to entering the laundry room and after leaving the laundry room, please wash and sanitize your hands.
Laundry Room Maximum Occupancy: Two (2)
Please see the Interim Laundry Room Rules posted inside the laundry room.
Re-opening of the White Mountain Vacation Village Recreational Subdivision Association (“Association”) common area laundry room will be subject to guidance from State and Federal governmental authorities and the discretion of the Board of Directors (“Board”). Re-opening of the laundry room will also be subject to users’ ability to comply with social distancing guidelines and rules and regulations adopted by the Board. In order to facilitate this reopening, the Board has adopted these interim rules and regulations related to the reopening of the laundry room. These rules and regulations are effective until rescinded by the Board and are subject to change at any time based on governmental guidance and advice from our professional partners.
- Users must comply with 6-foot social distancing guidelines.
- It is strongly recommended that all users wear a non-surgical mask or face covering that completely covers the nose and mouth whenever possible.
- Users must wash or sanitize their hands upon entering and after leaving the laundry room. It is strongly recommended that users bring their own hand sanitizer and disinfecting wipes with them when using the laundry room.
- Users must follow all signage and safety guidelines posted in the laundry room.
- Do not use the laundry room if you have recently experienced any symptom of any illness or have recently been exposed to someone with COVID-19.
- It is strongly recommended that individuals over the age of 65 and individuals who are immunocompromised or have underlying health conditions not use the laundry room.
Laundry Room Operation Rules
- Laundry room use is limited to a maximum occupancy of Two (2)
- All laundry room equipment should be wiped down with disinfecting wipes by each user before and after each use.
- Do not shake dirty laundry. This minimizes the possibility of dispersing the virus through the air.
- Presort your laundry or wash it all together to avoid sorting in the laundry room.
- Allow anyone using a machine near you to finish loading or unloading before you load or unload your machine.
- Fold laundry at home rather than remaining in the laundry room.
- Wait outside or in a vehicle while loads are washing or drying.
- Clean and disinfect laundry baskets and hampers. Clean these items as often as possible and use a bag liner or disposable laundry bags, if available.
- Wash items in accordance with the directions. If possible, launder items using the warmest appropriate water setting for the items, and dry items completely.
- The hotter the wash, the better. Experts recommend washing items in a temperature of at least 140 degrees.
- Where possible, use bleach to disinfect.
- Use the right amount of soap. Too much soap creates excess suds that enable dirt and grime to remain trapped inside the fabric. The right amount of soap will properly clean and then be rinsed from the clothing.
- Use the dryer. Viruses hate heat, and drying clothes will further prevent the spread of the disease.
The laundry is set to open bright and early Wednesday May 27th. “Bright and early” means if you want to go at 12:01 am, knock yourself out.
There are several posts that will follow with the information you will need in order to be prepared for your trip to the laundry. The first will be the Laundry Room Rules. The second will be the Laundry Room Sign. You will find this sign on the front door on Wednesday when you enter the laundry. It is a waiver allowing entry into the laundry. It does not require that you sign anything. It’s a notice that if you enter you will be waiving your rights if you think you have contracted Covid-19 in the laundry.
Eco Peach will be cleaning and disinfecting the laundry daily. At this time, we are unclear as to whether or not they will do this at the same time every day. Regardless, no one will be allowed to be in the laundry while it is being cleaned and disinfected. If you are in the middle of washing and/or drying, please step outside and sit in your car until they have finished. If we get verification that they will be cleaning at the same time daily, we will let you know via this blog.
The Board signed a resolution allowing for the reopening for the laundry and incorporating the Laundry Room Rules. These will be posted on the website this weekend.
Lots of bureaucracy was involved in opening the laundry. This includes lots of signage and many rules. We are relying on our partners to come through for us on Tuesday so that the laundry can be safely opened. We don’t anticipate any problems, but in the event that there is a glitch, we will notify you immediately via this blog. Thank you so much for your understanding as we move forward with this opening.
The Annual meeting will be held on September 16, 2020 at the Hampton Inn in Show Low. This meeting has been changed from June to September because the number of people who attend our Annual meeting will make social distancing a challenge. As the summer progresses, we will await additional guidelines from the state and the CDC.
If social distancing is still being mandated in mid-September, we will do what is necessary to hold the meeting and meet guidelines. You will receive notice at least thirty days in advance. Again, your patience in these unprecedented times is greatly appreciated.