White Mountain Vacation Village Infrastructure

Contributed by Don Murray (Transition Committee) and Sherry Watson (HOAMCO)

Three of the duties and responsibilities of the Transition Committee during the Transition process are to:

  1. Inspect Association common areas for defective conditions.
  2. Obtain a list of contractors and “as-built” plans for Common Area structures and improvements.
  3. Retain experts as needed.

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TRANSITION COMMITTEE …. How it works

Related imageContributed by Linda Lulkovich, Transition Committee Chair

The RSA Board of Directors formed the ad hoc Transition Committee (TC) June 2018.  A TC Charter is posted on the WMVV.org website for your review.  The TC is now a five-member committee chaired by, Linda Lulkovich.  Committee members are all property owners at WMVV.  The other four members are:  Don Murray, Roy Chamberlin, Jay Clem and welcome to new member, Larry Bivins.  I have surrounded myself with excellence!  These guys all have talents that run deep and wide.  We are all fortunate to have them serving on the TC.

As we all know, WMVV is unique and it is a lifestyle.  We all love the little slice of heaven we own here.  For most, it gets us out of the summer heat but for many, it is a full-time residence.  Whatever your point of reference, rest assured, we are your representatives through the transition process.  Probably more important is that we are your friends and neighbors and we are here to serve you.

Our last meeting was very productive.  The use of a Transition Checklist provided by our attorney is the framework for the tasks we need to accomplish prior to Transition.  Several items are now checked off our “TO DO” list but much remains to be done.  When we all arrive for the summer, our efforts will become more focused on the physical components of the list.  Each member has been assigned an area of responsibility that closely aligns with their talents and expertise.

The use of a uniform project status report for each member to complete for reference has been adopted.  These reports will be archived with our recommendations to the new Board of Directors upon transition.  In the meantime, it serves as a measurement tool in accomplishing our objectives in performing “Due Diligence” on your behalf.  It also serves as an aid in working with the Declarant and current RSA Board of Directors.

The Annual Meeting is around the corner where we will present a report and answer your questions.  Be sure to attend this important and informative meeting.

Once again, your ideas, questions and feedback are an essential element of our work.  You can contact us at:  WMVVfeedback@gmail.com.  It is important to contact us in writing, so we can insure a quick and complete response.   If your concern/question is outside our charter, we will forward it to the appropriate person/group for resolution and inform the resident of our action.  Thank you for your assistance with this communication procedure.  And, we appreciate and invite your input.

Meet Larry Bivins – Transition Committee Member

Contributed by Larry Bivins

I was born March 17, 1944 in Anchorage, Alaska to Orland & Lucille Bivins.  My father worked for the Alaska Railroad as a Conductor and my mother was a house wife / teacher.  I have two brothers Gary (my twin) and Dean (older by 6 yrs.)  Anchorage was a great place to grow up!  I was educated in the Anchorage School District grades 1-12.

I experienced the 3 biggest events in Alaska History:  1.) Becoming the 49th State of the Union in 1958.  2.) The great Alaska Earthquake of 1964.  3.) The discovery of oil on the Kenai peninsula which led to Prudhoe Bay, the Trans-Alaska Pipeline, and to Alaska becoming, perhaps, the largest oil producer in the U.S

I Became an employee of the Alaska Railroad one week after Graduation from West Anchorage High School in 1962. I remained with the Alaska Railroad until my retirement in 1993.  In 1964 I embarked on a four year apprenticeship to become a Construction Equipment Mechanic. In 1989 I was promoted to the position of Construction Equipment Repair Supervisor for the Alaska Railroad system.  In 1993 at the age of 49 I was downsized into retirement from the Alaska Railroad. For the next 15 years I continued to work in the construction industry as a Construction Equipment salesman.

During my employment at the Alaska Railroad I was a member of the U.S. Army Reserve for 17 years. The highest rank I held was Master Sargent / First Sargent.  I was also on the Board of Directors of Denali Federal Credit Union for 10 years.  In 2003 I was elected Statewide Grand President of the Pioneers of Alaska, an organization of some 3000 members.

I met my wife Karen in the fall of 1963. We were married in December 1964.  We have two sons.  Larry Jr. and Bill.  Larry works construction in the Phoenix area and Bill is a Locomotive engineer for the Alaska Railroad.  Karen and I have enjoyed nearly 55 years together (December 2019).

After spending 60 years in Alaska we felt it was time for a change.  The winters were becoming very long, dark & cold.  Our change was to move to Green Valley, Arizona. We moved to Green Valley on a year around basis in 2005. We enjoy all Arizona has to offer.  To get out of the heat of summer we started to travel in our motorhome every summer which eventually led us to WMVV where we bought an RV lot on Bulldog.  We enjoyed WMVV so much we decided what we really needed was a park model `in WMVV.  Well we found it on the corner of Recreation Loop & Cattle drive and purchased it last summer.  (We still have the RV lot on Bulldog).

This brings us to the reason for this short Bio.  I look forward to serving the homeowners of WMVV as a member of the Transition team.  My goal is to make the transition as open and transparent as possible and geared to the benefit of the home owners of WMVV.  Remember “We are all in this boat together.”

IT MAY BE STATING THE OBVIOUS…

Image result for keep in touch imagesContributed by Linda Lulkovich, Transition Committee Chair

So, in the spirit of keeping you informed, the Transition Committee is working hard to represent you on the road to transition the Association from developer controlled to homeowners.  Homeowners are the members of the Association, so we are literally working for YOU.

This month we drilled down a little deeper in our fact-finding with no adverse findings.  As we go through this process, it often reveals the need to get additional documentation.  That translates to still gathering documentation to review.  An overview for this month is:

  1. Retained an attorney specialized in HOA’s and transitions.
  2. Reviewed the Financials
  3. Reviewed the Reserve Study
  4. Reviewed certain Contracts with more to come.

There is still much more to do, and we will keep you informed along the way.

We have come to realize that we need representation on this Committee from Unit 4.  Anyone from Unit 4 interested in helping us transition should contact Linda Lulkovich at WMVVfeedback@gmail.com or phone 602-809-7007.

Last month, we created an email address to send your questions and feedback.  Only one message was delivered relating to the Village Directory.  This message was forwarded to appropriate party and satisfactorily managed.  Thanks to all for your part.

We continue to welcome and invite your questions and feedback.  The email address is:  WMVVfeedback@gmail.com.  It is important to contact us in writing, so we can insure a quick and complete response.   If your concern/question is outside our charter, we will forward it to the appropriate person/group for resolution and inform the resident of our action.  Thank you for your assistance with this communication procedure.  And, we appreciate and invite your input.

Communication and Transparency

Image result for communication and transparency imagesContributed by Linda Lulkovich, Transition Committee Chair

Communication and transparency = motto of the WMVV Transition Committee.  The Committee was established by the Board of Directors in June 2018.  Since that time, we have recruited residents from the community making it a four-member Committee.

  • As mentioned in prior Blogs, we are not a decision-making body. We provided information to you in the Blog dated October 23, 2018 defining our role and the processing checklist we will utilize.
  • Currently we are reviewing past budgets and financials, past Reserve Study, and prior Minutes of the Board of Directors plus a general working knowledge of the Articles of Incorporation and Bylaws. This will give us the foundation on which to evaluate other aspects.
  • Committee role is strictly defined in the charter. See http://www.wmvv.org/transition.html.  We are not paid.  We are volunteer residents of the RSA who have as much vested interest in this process as you do.  Like you, we are residents and property owners at WMVV.  It is important to each of us to give complete care and attention to the process.  We are acting as a liaison between Owners and Declarant by performing “due diligence” inspections of pertinent data.
  • This committee will make sure that all paperwork, accounting, and closeout issues are addressed before taking over the responsibility of the association from the developer. Keep in mind that we have no power or authority to make changes or enact recommendations.  We inspect, report and recommend – PERIOD.

We welcome and invite your questions and feedback.  To that end we have established an email account specifically for your use in communicating with us.  The email address is:  WMVVfeedback@gmail.com.  It is important to contact us in writing, so we can insure a quick and complete response.   If your concern/question is outside our charter, we will forward it to the appropriate person/group for resolution and inform the resident of our action.  Thank you for your assistance with this communication procedure.  And, we appreciate and invite your input.

Village Transition Committee Update

Image result for transition imagesContributed by Linda Lulkovich – Transition Committee Chair

The Transition Committee is now formed and ready to begin work.  It has been a bit slower than anticipated due to recruiting efforts, vacations and general conflicts.  The Committee now has four members:  Linda Lulkovich, Don Murray, Jay Clem and Roy Chamberlin.  We want to reach out to the Village to let you know our plan of action.

This Committee has been tasked with doing the “due diligence” required to learn the status of the entire WMVV Recreational Subdivision Association (RSA).  We must inspect everything from financials, inventories, systems and their function to maintenance, management and insurance.  You can find a checklist for guidance that we have adopted at:  http://mulcahylawfirm.com/publications.php.  There is also a complete list of our Responsibilities and Duties published in the Committee Charter at: http://wmvv.org/transition.html.

You will see there is much to do.  We expect the transition timeframe to span about 18 months.  Our work, in conjunction with developer sales, will control the timing issue.  It is important for you to understand our role and function.  We are not a decision-making body but rather a group with skills needed to review various aspects of the RSA.  Where we do not have the expertise, we will contract professionals who possess the skills needed.   To begin our work, we must be familiar with the background.  We are presently reviewing the RSA documents (CC&R’s, Articles, Bylaws, Maps, etc.).  As we accomplish the various components on the checklist, a summary report will be made along with recommendations.

Community members will be kept informed of our progress on a regular basis through this BLOG publication.  Recognizing that effective communication helps to establish harmony in the community, we welcome input from members.  However, we do want to emphasize again that we are not decision-makers.  We are fact-finders.  The Advisory Committee is your first stop for expressing concerns about the Community.  They will forward those concerns to us where appropriate.  Please give them an opportunity for resolution first.  That said, we do want to be aware of your matters of interest.  There are many areas where we may not have first-hand knowledge and you do.  For example, defects within the common areas and the like.  So, please feel free to talk with any of us on the Committee at any time.  You can also email me at:  lendwright@cox.net or phone 602-809-7007.  We value your opinions, welcome your thoughts and ask you to share them with us.

Meet Roy Chamberlin – Transition Committee Member

Contributed by Linda Lulkovich – Transition Committee Chair

Image result for transition imagesThe Transition Committee welcomes Roy Chamberlin.  Roy and wife, Leslie, have owned property at the Village for several years and spend nine months here and the other three in the Mesa area.

Roy was an educator for thirty-seven years teaching middle school math and counseling high schoolers.  He served in many leadership positions as math department chair, counseling department chair, district math coordinator, Career Ladder Executive Board and as the head negotiator for the district which included the finance committee for over 15 years.

Roy believes in giving back to his community and has volunteered in the Jaycees organization, coached volleyball for middle school through varsity levels for thirty seasons, middle school basketball (boy’s and girl’s) and sponsored student council, Lion’s Quest and Link Crew.  He also enjoys pickleball, golf, Bunco and billiards.  We look forward to utilizing his skills in the tasks we will perform in representing the community in our transition process.