Architectural Review Process during Covid-19

The offices of HOAMCO have been closed for over two weeks. The employees are doing their best to work from home. They are checking email as often as possible.

If you are planning on improving your property in any way that requires the approval of the Architectural Committee, the first step is to contact Steve Coffinger with your request. He can be reached at s.coffinger@HOAMCO.com.

Assessment Credit

Law Faculty Scholarship And - Cartoon Dollar Sign Transparent, HD ...The clubhouse and laundry were closed due to the Covid-19 crisis. There is no reasonable way to know when these facilities can safely be reopened. The board has directed HOAMCO to issue a credit of $82.50 to each account. This amount will be reflected on the next statement you receive.

Please be advised that internet service can be accessed from the parking lot and the pavilion. If you choose to do this, we ask that you practice social distancing in order to protect each other.

Covid-19 and the Laundry Facility

The board decided to close the laundry facility at White Mountain Vacation Village out of an abundance of caution. It was a difficult decision. I lived for a time on a sailboat and I understand what a convenience an on-site laundry can be.

Several factors were taken into consideration in this decision. First and foremost, the safety of the residents. It would be devastating to lose a resident to Covid-19 as a result of our inability to keep the premises free of the virus. Second, asking someone to clean the laundry constantly per the CDC guidelines would be placing them at risk. In addition, many, if not most of the required cleaning and sanitizing products have become difficult to purchase. Shamrock Foods who distributes to restaurants, hotels and grocery stores is even facing a shortage. Third, the liability of keeping the laundry open during this crisis. Everyone now knows that anyone who so desires can file a lawsuit against the Association. The cost to defend lawsuits is born by the homeowners not the Board. We made the decision to close the laundry to protect the lives and financial interests of the residents.

Laundromats were deemed an essential service by Governor Ducey. This means no one can force a laundromat to close if they choose to remain open and can operate under the CDC guidelines. It does not mean a laundromat is required to remain open. There are public laundromats open and operating in the area for residents to use. We understand these are less convenient. However, in order to keep the laundry open at The Village, the Association would be required to abide by the strict guidelines of the Centers for Disease Control (CDC) for cleaning, sanitation and social distancing – a seemingly challenging, if not impossible, task for owners to police for a private facility. If no other laundry facilities were available in the area, we would have considered the responsibility and risks for keeping The Village laundry open more seriously.

Residents have pleaded to leave the laundry open stating they clean up after themselves and leave everything safe for the next person. The Board cannot guarantee that everyone is doing this and doing it per CDC guidelines and therein lies the problem.

After much discussion, we are offering a proposal to open the laundry. This would involve a lot of work and planning on the part of anyone who volunteers to step up and take responsibility. One or more people would need to organize to make this happen.

The guidelines outlined by the CDC for cleaning, including the proper supplies, timelines and appropriate protective gear for volunteers must be followed. A written plan for social distancing would need to be put in place, including having an attendant on the premises at all times during operating hours to enforce that policy. People would need to sign up to do the cleaning and verify that they did so. This plan would need to be in writing, including, but not limited to, who is responsible for cleaning and how often, how to monitor for illness and what to do if someone ill enters the premises. It must be presented to the Board for approval along with the social distancing policy.

We would require waivers releasing the board, RSA, HOAMCO, and Developer from any responsibility for keeping this facility open.  Know that when you sign off on cleaning, disinfecting, and monitoring for social distancing and illness you are responsible for the health, wellbeing, and lives of anyone who enters the laundry facility.  If anyone is willing to volunteer, and after all policies are in place and supplies obtained, we will open the laundry for eight hours every day for the remainder of the crisis.  Someone will have to be onsite at all times during operating hours and will be required to sign in, sign out, and sign off on cleaning, disinfecting, social monitoring, illness monitoring, and guaranteeing the use of protective gear.  The group of volunteers would be responsible for obtaining all supplies and protective gear with the RSA reimbursing you for the expense.

This is an unexpected and unprecedented crisis.  It is too dangerous to be business as usual in the Village. People’s lives depend on making hard choices.

If you are interested, knowing and accepting the responsibility and risk involved, please submit your plan to Sherry Watson at HOAMCO. She will get it to the board for consideration.

Community Member Victim of Covid-19

Image may contain: 1 person, eyeglasses and closeupIt is with great sorrow that I write of the death of Larry Lindsay. He and his wife Jo contracted covid-19 and had been bravely fighting to recover. On Wednesday, Larry was admitted to Banner Baywood in Mesa where he was intubated. This morning he lost his battle.

Larry and Jo have lived in the Village since 2006. Larry was a member of the Board of Directors for several years. He and Jo were in charge of lot sales in the Village for years. They worked tirelessly on two separate occasions coordinating activities for Village residents. They made many friends during the time they spent summers in the Village. We will all miss Larry’s smiling face.

The following was posted on Jo’s Facebook page:

Make no mistake. When loved ones are removed from your home by ambulance because the virus has hit them hard, you are not going to be able to follow them there, sit by their hospital bed and hold their hand.You are not going to be able to pop in at 7:00 pm for visiting hours. They are going to have no one other than exhausted and brave hospital staff to see them through days or weeks of barely breathing through a ventilator until they either die or recover. They are not going to be well enough to text you.

You are not going to be able to phone the ward to check in on them regularly (staff will be too busy for that). During that time, they will be completely alone, while you sit at home waiting to hear whether they have made it through.
Imagine that person is someone you love dearly. Because it’s going to be a reality for many in the coming weeks.

And if that person in hospital happens to be you, going through that ordeal completely alone, it would be nothing less than terrifying.

Please stay home and only go out if absolutely necessary. Social distancing is imperative right now for your family and mine.

Unfortunately this happed to me today – I lost the love of my life

Be safe – take care of each other and be grateful for everyday you have …. our girls- Tara & Tracy have been my live savers as I too have suffered with this Covid 19 … Tara has been with me as she has also had Covid 19 but is now immune – poor Tracy can only visit thru window, FaceTime. … no real hugs …. which we want to do

I fortunately am getting better but still in quarantine – so stay safe everyone – never in my wildest dream thought we would a statistic .

Please honor Larry by practicing social distancing and taking this unprecedented crisis seriously. No one wants to think that this could happen to them or someone they love.

Annual Water Line Flush

Image result for fire hydrant imagesThe Village water lines will be flushed Saturday March 7.  No one will lose water as a result, but you may experience “cloudy” water during the process. If that should happen, you will need to turn off the water for 15 to 20 minutes and it should clear up. As an alternative, try running the water for a short time to clear it up.

Flushing the lines yearly is a necessity and your understanding is greatly appreciated.

Assessment Payment Clarification

Image result for statements images"Contributed by Sherry Watson, HOAMCO Community Manager

Based on the new law regarding coupon books the following applies;

  1. Coupon books are no longer allowed.
  2. Paper statements must be mailed, or emailed, based on when assessments are due.  For example, if they are due monthly, then monthly statements must be mailed, if they are due quarterly, then quarterly statements must be mailed and so forth.
  3. The Board changed the assessments from monthly to quarterly in response to the new law to save the Association the cost of mailing monthly statements; postage, paper and envelopes.
  4. The first quarter assessments are due January 1st in full.  The new law prohibits the assessments to be due quarterly, but paid monthly.  If you wish to get back to monthly payments for budgeting purposes,  you have two choices;

First Option:  You may pay your January assessment in full on January 1st and starting the following month (February) you would pay 1/3 of the assessment and continue each month.  You must be ahead of the quarter so when April quarter assessments are due, your 1/3 payment will complete the total due.

Second Option:  If you are set up on auto-debit through the management company, the January assessment will pull the quarterly payment and starting the following month (February) you would put aside the 1/3  of the assessment and continue this each month, so that when April’s quarterly dues are pulled, you have the saved money in your account to cover the dues.

If you follow one of the two options above, January’s quarterly assessment will be the only time you will have to cover the 3 months all at once and then moving forward from February, you will set aside, or send in the 1/3 of the assessment due.

If you do not pay January’s quarterly assessment in full, before the end of the grace period, you will accumulate late fees, interest fees and collection fees monthly and these will not be waived.