New Key Card System

Status - Keycard

The board, with input from the Transition Committee, approved the purchase of a new key card system for all areas of the clubhouse. It will be much easier to manage and we are excited to be leaving the new board with the ability to be much more flexible in handling who can and can’t access your facilities. As with any change, some inconvenience will be necessary for a short time. This one will require that the laundry room be closed for a few days during installation. We will let you know the closure dates as soon as we know.

The good news is that the Risk Awareness Committee has been working on a plan to safely open the clubhouse, including the restrooms. This has given us the opportunity to make a change to the Clubhouse Rules. In order to receive access to the clubhouse, bathrooms and laundry room, you will need to sign a waiver. The waiver has been supplied by the Association’s attorney and covers several items. In the past, when an activity was scheduled at a place other than the Village, a specific waiver for that event had to be signed before residents could attend. The new waiver covers any events held by the Association so will make it much easier for the Activities Committee to manage outside activities. Both the updated Clubhouse Rules and the Waiver and Release can be found on the Village People Website (WMVV.org) under Documents, Forms and Downloads.

We do not yet know when the new cards will be available. You will not be charged for a new card as long as you paid the $50 deposit for the old card. You can receive your new card(s) at the office of HOAMCO located at 641 S. 20th Avenue, Show Low between the hours of 9:00 AM and 4:00 PM, Monday through Friday. In order to save time, please download, print and sign the Waiver and Release and bring it with you. You will also be able to sign the Waiver and Release at the office if you aren’t able to download and print it at home. If you are not going to be in Show Low during the week, you can download, print and sign the Waiver and Release and mail it to HOAMCO at P.O. Box 4212, Show Low, AZ 85902. Your new card will be mailed to you.

Stay tuned to this blog for the date you can begin picking up your new cards in person. We will also be posting the information about the clubhouse opening as well. Thanks so much for your patience and understanding as we bring the clubhouse into the year 2021.

Laundry Room Update

When the company arrived to install the new system, they realized they would need additional parts. The laundry room will be open today. We will post additional information as soon as we have it.

The new system will be state-of-the-art. We are excited to be handing this over to the new transition board in August.

We will also post soon about clubhouse use and access. Stay tuned and stay safe.

Laundry Room Temporarily Closed

Sorry Temporarily Closed Aluminum Sign image 0

The laundry room is inaccessible for the next week. A new access system is being installed beginning today. Please stay tuned to this blog for an update on when you can visit HOAMCO for your new key card. We expect you to be able to pick them up early next week but can make no promises as it is dependent upon how the installation progresses. Thank you for your understanding.

Please Review Your Property Insurance Now

Inflamed match is falling on a house  of  inside a big fire, insurance concept for danger. Concept Playing With Fire. Fire safety royalty free stock photo

Fire season has promised to be fierce in the White Mountains this year. Property insurers are an odd bunch. For some reason, they don’t like to issue new policies or make changes to existing policies while a fire is raging in the area of the subject property. If you are satisfied with your current coverage and believe it is sufficient there is nothing you need to do.

If your insurance policy is set to renew shortly or if you have decided to make changes, it would be wise to contact your insurance carrier sooner rather than later to discuss any modifications you might like to make. In the event of a forest fire, insurance underwriters use a large radius to make decisions as to whether they will insure a property or alter current coverage.

Protect your home and possessions with the proper amount of insurance. Protect yourselves by becoming familiar with the Risk Awareness Committee’s Fire Safety Plan. Their guidelines are forthcoming. We will be posting events and links on this blog.

Stay safe out there.

FIRE SAFETY PLAN – Clarification on Signing up for email and text alerts

There seems to be some confusion about how to sign up for alerts. The procedure is:

STEP 1 – SIGN UP FOR NAVAJO COUNTY ALERTS

§  Go to google and type in “Ready Navajo County”

§  On the next screen, click on Ready Navajo County

§  Scroll down to where it says sign in to your account

§  Since you do not yet have an account, click on sign up 

§  Provide the required information

§  On the next screen provide how you want to be contacted (email and text highly recommended)

§  Read the additional information on the website about the notification system

STEP 2 – SIGN UP FOR WMVV ALERTS

§  After completing Step 1

§  Send an email to the committee at rac.wmvv@gmail.com

§  Include the following information in your email

o   Last Name, First Name

o   Mobile phone number

o   Street address

o   Lot number

Note 1: The RA Committee does not sign you up for the Navajo County Alerts. You must do this as shown above under Step 1. The Committee will make sure you receive WMVV alerts when you complete Step 2 with all the information requested. This information is for internal use only and will not be provided to anyone else.

Note 2: It is highly recommended that each individual at each lot sign up for both email and text alerts. This will make sure everyone receives both Navajo County and WMVV email and text alerts whether they are at the lot or not.

Note 3: If you have completed both Steps 1 and 2, thank you and you do not have to do anything. If you have previously sent an email to rac.wmvv@gmail.com but did not sign up at Navajo County first, start over and complete both steps 1 and 2.

The RA Committee thanks all of you who have signed up for the alert system.

THIS NOTICE CONTAINS IMPORTANT NEW INFORMATION FOR BOTH THOSE WHO HAVE SIGNED UP AND THOSE WHO HAVEN’T

The work on the Fire Safety Plan was initiated in WMVV because of the high fire danger in the White Mountains and an incident which occurred in Paradise, CA a few years ago. Paradise had a fire which killed 85 people. It was determined that the high number of deaths was largely a result of several key factors:

1.      A high percentage of the residents were elderly and some with disabilities.

2.      They had no emergency alert system

3.      They had no emergency evacuation plan

We can’t do much about item 1 but we can address items 2 and 3. The formation of a committee to address Fire Safety and other risks to residents was proposed to the Board and immediately approved.

For those people at the 93 lots who have signed up and emailed their information to the committee, thank you. Please note, however, WE STRONGLY RECOMMEND THE FOLLOWING:

–          EACH PERSON AT A RESIDENCE WHO HAS AN EMAIL ADDRESS AND MOBILE PHONE NUMBER SHOULD REGISTER INDIVIDUALLY FOR THE NAVAJO COUNTY ALERTS SINCE NOTIFICATIONS WILL THEN BE SENT TO EACH PERSON.  THIS CAN BE VERY HELPFUL IN MAKING SURE EVERYONE GETS NOTIFIED AS SOON AS POSSIBLE.

–          EACH PERSON WHO SIGNS UP INDIVIDUALLY AT THE COUNTY SHOULD ALSO SUPPLY THEIR EMAIL ADDRESS AND MOBILE PHONE NUMBER TO THE RISK AWARENESS COMMITTEE (RAC) AT OUR EMAIL ADDRESS (rac.wmvv@gmail.com). WE NEED THIS INFORMATIO BECAUSE AFTER THE COUNTY ALERT IS RECEIVED, THE RAC WILL THEN SEND OUT ADDITIONAL INFORMATION SPECIFIC TO WMVV VIA EMAIL AND TEXT. TO MAKE IT EASIER FOR THE COMMITTEE, JUST SUPPLY THE FOLLOWING FOR EACH INDIVIDUAL WHO SIGNS UP FOR THE COUNTY ALERTS:

o   LOT NUMBER

o   NAME OF THE PERSON WHO SIGNED UP AT NAVAJO COUNTY

o   EMAIL ADDRESS

o   MOBILE PHONE NUMBER

FOR THOSE OF YOU AT THE OTHER 280 LOTS WHO HAVE NOT SIGNED UP, WE URGE YOU TO DO SO NOW. OUR ALERT SYSTEM AND EVACUATION PLAN WILL BE EFFECTIVE ONLY IF EVERYONE RECEIVES THE ALERTS AND FOLLOW-UP INFORMATION FROM THE COMMITTEE.

PLEASE MAKE SURE TO FOLLOW THE INSTRUCTIONS ABOVE BY HAVING EACH PERSON AT A RESIDENCE SIGN UP INDIVIDUALLY AND THEN EMAIL EACH PERSON’S INFORMATION TO THE RAC AT rac.wmvv@gmail.com

Thank you for your prompt attention to this important matter.

The Risk Awareness Committee

Audible Alert System Testing

Next week the Risk Awareness Committee will be at WMVV to conduct some tests on an Audible Alert System which is planned as part of the Fire Safety Plan being developed by the committee. For anyone who will be at WMVV next week, please read the following announcement.

STARTING ON MONDAY MORNING, MARCH 15TH AND SPORADICALLY OVER THE NEXT SEVERAL DAYS  THERE WILL BE AT TIMES SOME VERY LOUD ANNOUNCEMENTS FROM SPEAKERS PLACED AROUND THE COMMUNITY. THESE ANNOUNCEMENTS ARE FOR TEST ONLY AND NO ACTION IS REQUIRED ON YOUR PART, AGAIN, THESE VERY LOUD ANNOUNCEMENTS ARE FOR TEST ONLY AND NO ACTION IS REQUIRED ON YOUR PART.

We are sorry for any inconvenience caused by this activity, but it is necessary for the development the alert system for our very important Fire Safety Plan. We ask for your understanding and patience.

The Risk Awareness Committee

Important Fire Safety Information

The Risk Awareness Committee (RAC) was established by the Board last year to address the risk of various issues to WMVV residents. Because of the very high fire danger in the White Mountains due to the below average precipitation, high temperatures, low humidity and windy conditions, the committee decided to develop a Fire Safety Plan as its number 1 priority. Two very important aspects of the Fire Safety Plan are an Emergency Alert System and an Evacuation Plan. It was decided to develop the Fire Safety Plan around the Ready Navajo County Program and the Navajo County Emergency Notification System.

Since the Notification System is integral to the WMVV Fire Safety Plan, it is essential that ALL WMVV RESIDENTS sign up to receive notifications. See instructions below:

Go to Google and type in Ready Navajo County, then on the next screen click on Ready Navajo County, then scroll down to where it says Sign In To Your Account (since you do not yet have an account, click on Sign Up), provide the required information, then provide how you want to be contacted on the next screen (email and text recommended). Also, please read the additional information on the website about the Notification System.

Once you have signed up, please email the committee at RAC.WMVV@gmail.com and let us know you have done so.  Please include your name, lot number, street address, email address and phone number. This information will be used only by the RAC and will not be provided to anyone else. The RAC needs this information because the WMVV Fire Safety Plan (which you will receive later) requires supplemental information specific to WMVV requirements to be sent out after the initial alert is received from Navajo County.

Please Note: There will be a series of communication meetings in the spring/summer to provide more complete information on the WMVV Fire Safety Plan. It’s essential that all WMVV residents attend one of the meetings so you will be properly prepared to act in accordance with the plan. Please watch for more information about these meetings which will be provided at a later date.

Thank you for your participation in this important program.

The Risk Awareness Committee

Don Murray – Chair

Jan Billings

Bob Mcfadden

Jimmy Smith

Chuck Williamson

Architectural Review Committee Expansion

Committee Meeting – Troop One

In the continuing effort to ensure a smooth transition from developer to the members, the board authorized the creation of a charter for the Architectural Review Committee. The charter was approved and can be found on the Village People website.

The committee is charged with reviewing, approving or disapproving plans (submittals) for new construction on lots or improvements or alterations to existing lots within the Association, in accordance with the CC&Rs and Architectural Design Guidelines. The current committee consists of three members and is chaired by Victoria McCarty.

The charter allows for two additional non-voting members. No special qualifications are prerequisite. An interest in serving your community and the desire to learn to interpret CC&R’s in relation to the design guidelines would be welcome. Each phase and unit have different specifications. If you are interested in participating on this committee and learning how the process works, please complete a Volunteer Interest Form. The form can be found on the Village People website at www.wmvv.org under Documents, Forms and Downloads. Please return the form to Sherry Watson at swatson@HOAMCO.com or P.O. Box 4212, Show Low, AZ 85902.