2017 Annual Meeting Open Forum Comments & Questions

Image result for questions and answers imagesThe 2017 Annual meeting garnered record attendance. A commitment was made to address, via the blog, all questions and comments that were submitted in writing prior to and at the meeting. This also allows the Board to reach residents who were not at the meeting.

There were some great questions brought to the fore. Thanks for sharing your interests and concerns.

Jerry & Marda Larson – Lot 20

“Exactly what was the $10,000 in attorney’s fees for – since WE are all paying?”

Attorney’s fees have been incurred by the Association for various legal matters. As one example; if the Board has a legal question (e.g. document interpretation, corporate governance, etc.), it must ask the Association attorney and the attorney bills the Association for answering the question. Another example is when a Member sends the Board a letter through an attorney and it must be answered by the Association attorney. A third example is when a Member is delinquent in paying dues, the Association attorney manages the process of collecting and if not successful, then the foreclosure process. Specifics of legal matters cannot be disclosed so as to protect attorney-client privilege or other Members’ privacy.

“When can we have a public audit? When was the last one done?”

The documents that govern the Association do not call for a “public” audit and therefore one has ever been performed. When the Association is turned over to the Members (when all property has been sold), a decision will be made by the Members as to whether or not they want an audit, which will be paid for by Association dues.

“Why were we not allowed to vote on those speed bumps?”

Members only vote on things that will result in a special assessment. The speed bumps did not result in a special assessment.

Susan Jenkin Lot 122

“Why isn’t the sewer being completed by a contractor and turned over to the City of Show Low? The City says it will take [it over] with upgraded electrical.”

The electrical panel for the sewer lift station is a specialized product. It has to be built specifically for that lift station. This is in production. We cannot give a date for completion at this time.

“Why do you use companies you own to do landscaping, road repair, etc. Why aren’t you forced to get bids?

In May of last year, HOAMCO, using a bid process, hired a maintenance company, Mountains Best

Landscape owned by Mike McGee. You are encouraged to visit the Whispering Pines Blog and read “Then

And Now – The Same But Different” published on August 30, 2016.

Betty Turley – Lot 7

“I have a concern of the many speed bumps and have been asked to share my experiance with you by others in the Village.

  A week ago I found that I had a loose bolt on the eccentric adjuster for the upper a-arm of my vehicle. (Thankfully I heard a strange noise and had it looked at.)

  My mecanic tightened the bolt and had me get a front end alighment taken care of that day.

  I was informed by Big O that it was out of alignment. I told them of my loose bolt problem , so they aligned the front end, and made sure that all bolts in that area were tight.

  I have talked with three mechanic’s about my loose bolt problem. Not a single one could tell me how this may have happened, but they did ( all three) say that by my having to drive over 15 speed bumps each time I leave home and return, that it could have caused the problem. They also said  that no doubt in time going over that many speed bumps would wear my brakes out sooner, wear the ball joints out sooner and I would be needing a front end alignment more often. You should only need a alignment every 2 years. This was my second time in 6 months. ( No I have not been running over a lot of pot holes ).

  You have to go over 5 speed bumps from the Hwy.  to Elizabeth then there are 3 on Elizabeth to come in, for me going out, there are 2 on Vacation Village Dr. from Mongollon to Elizabeth and then the 5 from there to the Hwy.

  I feel the excess of speed bumps has caused more problems than good. There are still  individuals that continue to speed with the speed bumps. The speed bumps are causing wear and tear on all of our vehicles and I have had a concern that if one of us needs a Fire Truck or Ambulance, will the slowing down of these vehicles cost one of us our home or life ?

  So I’m asking could you please remove some of the speed bumps ?

  Thank you for your help.

  P.S.

  I have been told that ” Some individuals who wanted speed bumps are even using alternate routes in and out of the Village in order to avoid them”.”

Please refer to the blog post about the speed bumps posted on July 19, 2016, “Those Pesky Speed Bumps”. In it you will see that much research was done before they were installed, including emergency vehicles. They were installed to encourage drivers to slow down. However, you raise a great point about people using the one-way streets to avoid the speed bumps so we will deal with that as soon as possible.

 Incidentally, the size and positioning of the speed bumps are specified to reduce the traffic to the posted speed limit. As long as the limit of 15 mph is maintained, there’s no need to hit the brakes. The “bump” is quite minor and shouldn’t contribute to any mechanical problems.

James Ellis – Lot 140

“A review of the speed bump problem.”

Please refer to the blog post about the speed bumps posted on July 19, 2016, “Those Pesky Speed Bumps”. In it you will see that much research was done before they were installed, including emergency vehicles. They were installed to encourage drivers to slow down. We will address those using the one-way streets to avoid the speed bumps as soon as possible.

“Horseshoe pits and bocce ball court 91’ x 13’.”

This topic was discussed in great detail at the meeting.

“Why aren’t we using clubhouse?”

Assuming the question pertains to using the clubhouse for the Annual meeting, the Board chose to meet at an outside location. It was done to be able to accommodate the large number of people who attend. The clubhouse is not a venue where everyone can see and hear a speaker.

Jeff Miller – Lot 141

“Speed bumps on Elizabeth. They have just re-routed traffic down the small one lane roads that were not set up for the traffic.”

Please refer to the blog post about the speed bumps posted on July 19, 2016, “Those Pesky Speed Bumps”.  In it you will see that much research was done before they were installed, including emergency vehicles. They were installed to encourage drivers to slow down. We will address those using the one-way streets to avoid the speed bumps as soon as possible.

Jackie Schaefer – Lot 125

“Please consider one larger washing machine for larger sheets, mattress pads, heavier loads.”

The Board of Directors may consider it during the 2018 budget process if the Advisory Committee recommends it. Your representative is Wally Simons. He can be reached at wlsimons@reagan.com.

Steve Voller – Lot 60

“What are the plans to aerate the pond(s)? We need to improve the cleanliness using aerobic bacteria to decompose the algae. This will also help with mosquitoes.”

Starting last year the Association paid for Arizona Lake to come address the ponds and clean them out. Since that visit, the maintenance company has been using the bacteria and blue dye to keep the algae down. They also drop mosquito pellets.

“How can we provide cable internet and/or TV to property owners? Woodmere has it in front of us. DSL is too slow and unreliable. Having it would increase property values since everyone would have the ability to hook up to it or not. Costs need to be evaluated, but Cable One should be glad to put in lines, perhaps for free? Owners may not have all the info and may vote it down without all the facts.”

The Board made a decision not to do anything that would require a special assessment and due to the cost, this would probably require a special assessment. This is something you might want to bring to the Advisory Committee. Your area is currently unrepresented so you would need to contact Ray Hedlund. He can be reached at Advisory@wmvv.org  – 925-890-5613.

 Please consider representing your area on the Advisory Committee. A fillable Volunteer Interest Form is located on the Village People website and can also be found by clicking here.

Craig Adams – Lot 106

“Can we please re-investigate possible ways to bring cable/internet into the park?  Even if this brings an assessment to all owners it should be given an opportunity for all to vote on knowing the cost and related facts. The internet at the clubhouse is very inadequate.”

 The Board made a decision not to do anything that would require a special assessment and due to the cost, this would probably require a special assessment. This is something you might want to bring to the Advisory Committee. Your representative is Frankie Coulter.

She can be reached at Frankie.coulter@gmail.com.

 Jackie Puhl – Lot 211

“What do we do if you can’t get the blog, i.e. internet? Mail does not always get to us (me) due to transfer from winter home. If we can send a man to the moon why can’t we have boosters throughout the park? So much of life today has phone answering machines that tell you to do to the internet. Anything is possible.”

The Board made a decision not to do anything that would require a special assessment and due to the cost, this would probably require a special assessment. This is something you might want to bring to the Advisory Committee. Your area is currently unrepresented so you would need to contact Ray Hedlund. He can be reached at Advisory@wmvv.org  – 925-890-5613.

 Please consider representing your area on the Advisory Committee. A fillable Volunteer Interest Form is located on the Village People website and can also be found by clicking here.

Richard Schaefer – Lot 125

“Since there are more and more boat trailers, utility trailers, RV trailers, 4-wheelers now than when the Village was constructed why not have a dedicated area fenced with combo lock for 24-hours access? Seems the area where the existing developed stone covered parking lot would be perfect for backing, etc.  I believe it would enhance the property area where the cabins & RV’s are located to trailers, etc. are not very attractive. Also believe an inexpensive attraction for our Village to have a dedicated lot for these type “fun toys”! Every year more show up! Starting to look junky.”

Unfortunately, there is no place in the Village for storage. HOAMCO has a process in place to address any vehicles being parked in the Village that do not conform to the CC&R’s.

Mark Seidner – Lot 29

“At last years meeting, you indicated that you were going to look at CC&R violations thru-out the park and determine what you would do to correct these issues. Would you please address your conclusions at this years meeting.”

HOAMCO is now doing regular inspections in the Village. When a violation is observed, it is addressed per the “Compliance Policy and Fees” document. You can view it by visiting the Village People website and going to Documents, Forms and Downloads, or click here.

“Is there a review by the Architectural Committee for conformance to the approved plans for lot improvements & allotted time to complete said improvements?”

Yes. The Architectural Review Committee adheres to the Architectural Design Guidelines which can be found by visiting the Village People website and going to Documents, Forms and Downloads, or click here.

Sandra & Martin Aguirre – Lot 151

“On a recent visit to our Show Low property we noticed the concrete crumbling on our street in front of our lot. By picture attached you can see some of the concrete was replaced but not the entire piece. What will it take to replace the entire portion that is crumbling? I don’t understand why some of the road/concrete was replaced and not the other. Please advise. Our association dues of $120 pay for this type of repair/replacement, right? Thank you.”

It likely wasn’t crumbling when we replaced what we did. However, it will be added to the list for annual repairs. We try not to do repairs during the busy season so this might not be done until people have gone for the winter.

17 thoughts on “2017 Annual Meeting Open Forum Comments & Questions

  1. What company is working on the production of the electrical panel for the lift? How long have you been working on it? Do you plan on turning it over to the city when completed?

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    1. Thanks for you interest. Discussions with the City have been ongoing over several years. It has been a chore to find a company that could do the necessary work on the electrical panel and when the search was complete, it wasn’t a local firm. The intent is to turn the sewer plant over to the City of Show Low when the panel upgrade is complete. Doing this will relieve the Association of the actual maintenance and repair. It will not, however, mitigate the issues of flushing items that don’t belong in the sewer in the first place.

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      1. Of course it won’t mitigate issues of improper flushing, but it would alleviate some expenses

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  2. In the blog post you sent you mentioned providing those of us who were not in attendance with info, but the question about Bocce pits just mentioned that it was discussed at length.

    Can you provide some details or the actual minutes from the meeting. I am curious about what was said.

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    1. Ray Hedlund, the Advisory Committee chair, gave a report on the bocce ball court. He said it has a full water drainage system under it. The court is a build-up of four different layers of material with the playing surface made up of crushed oyster shells. There’s a light at the pavilion for thirty minutes of light/play time. The court was created so that you could drive golf carts around it at night and turn on golf cart lights for additional light on the playing surface. It has scoreboard. The bag of bocce balls and instructions are kept in library. The project was done with no increase in dues.

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  3. In the blog post you mentioned that we can only vote on things that require a special assessment as I’m sure you know many of us are concerned about the lack of good internet connection here in the village …..why not let us all vote on whether or not we would accept a special assessment to provide better more reliable internet service here in the park. We can’t assume what the costs are until someone actually does the research necessary to find out how much it would cost for Cable One (or other provider) to put down lines here in the village. Having internet access in this day in age is vitally important not just for those who need to check in to work or whatever but many people rely on the internet to keep in touch with their grandchildren and their children. The existing internet service in the clubhouse is out of date and too slow and I feel that we as a group are probably wasting money on it if we are not going to keep it upgraded.

    We are a community that has full-timers/part timers etc and it’s even more important for people who are considering staying up here full-time to have good reliable internet access.

    A few of my friends have considered buying here in the village but they won’t because of our lack of internet resources.

    I’m not saying that we necessarily need to provide free cable to each and every member but it would be nice to have the option as individuals to purchase internet access at our sites once the cables are laid down. I think we should allow Cable One (or other) to provide the clubhouse with internet access and everyone can chip in on that with our dues and then have cable one lay down lines throughout the village so that individuals can make the decision whether or not they want cable internet. This issue cannot be dropped it must be pursued.

    Has the board actually contacted cable providers to find out the cost of laying down cable lines? Several of my neighbors and I have contacted providers here in the area but we just keep getting rejected saying no service is provided in your area yet. Quite a few people in the village have even gone to the trouble of buying jetpacks and boosters only to find that there internet service is no better through their cell phone provider than it was before.

    What can we do to pursue this issue please let’s not just drop it?

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    1. You have made some very salient points. The people who posed written questions about upgraded internet/cable service were referred to the Advisory Committee. That committee is the vehicle for residents to made known their desires. If enough people express interest in bringing cable into the Village, it will be brought before the Members for a vote. I encourage you to contact a member of the Advisory Committee.

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      1. The only thing any of us really need up here is a cellphone….If folks need TV buy it Dish or Direct. If you need internet buy it Hughes…….Why does so many people think they need to be spoon fed……Put your big girl, big boy pants on ……..we all knew we were in the woods when we purchased.

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  4. Seems the speed bumps are a problem in one way or another with just about everyone. It sounds as thou you did your research, but didn’t get much input from owners. Perhaps you could look at another solution..since most people are trying to drive around them and causing problems on one way streets, why not lower the speed limit on one way streets to 5-10 mph. 15 is too high on one way streets anyway. Some new signs would be a lot less $$ and could inconvenience those who try to bypass the bumps enough to drive their own streets so they don’t have to put up with the bumps they wanted. It’s at least worth a try before making our daily lives a series of speed bumps to get mail, do laundry, take our trash, drive to a store, return home etc etc.

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    1. You’ve pretty well hit the nail on the head. The speed bumps are problematic for nearly everyone. For some, they’re a nuisance; for others, there aren’t enough of them and they’re too small. Although I sincerely appreciate your input and hope you continue to stay involved, the problem of lowering the speed limit is that the speed bumps are there for those who don’t respect the speed limit. I fear reducing it further wouldn’t help the cause.

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    1. Mountains Best Landscaping takes care of everything having to do with common area. This includes road maintenance. Development, by definition, remains the domain of the developer. Development does not take place in the common area. It is done on property owned by the developer or on property an owner has paid the developer to “develop”.

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  5. Thanks much for your reply about the speed bumps. Honestly, I do think if you polled the owners the vast majority would vote for complete removal. That said, it does make sense to have some on the two way streets – Vacation Village Dr and Elizabeth. I’ve talked to some owners who have the bumps in front of their places, they are bombarded day and evening with the rattle and clang of trucks and trailers, delivery trucks etc. going over the bumps. Also, most people are not aware that more bumps are planned. Perhaps if we let people know more bumps could be put in if they don’t one, slow down and two, quit using one way streets to avoid them and also lower the speed limit on one way streets that would be enough to solve the problem. Cost wise, it’s seems it would be worth a try,

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    1. I appreciate the comments about the speed bumps. No one disagrees that they are inconvenient and no one hates them more than the Board.

      When people inquire or comment about them, the standard reply has been to refer back to the blog post of July 19, 2016, “Those Pesky Speed Bumps”. The reason is because it explains in great detail the remedies that were applied to slow people down before we resorted to the speed bumps. It also addresses the most important issue, that of safety. This horse has been beaten to death and I can’t stress enough that is was the safety of the residents that finally pushed the decision for the speed bumps. Driving the posted speed limit will help to ensure the safety of people in the Village and no one has presented an effective way to ensure that all people using the Village streets drive the posted limit.

      I suspect we’ll have close to 100% agreement that the speed bumps are “inconvenient”. However, I’m confident nowhere close to 100% of the owners want them removed. They find them a necessary evil. If you have a more effective and more cost-effective way to get the speeding drivers under control, you will be a hero amongst us all. Until we find that silver bullet, think about this possibility. How “inconvenient” will it be when each property is assessed $5,000 to cover the costs to settle a lawsuit because someone was injured or killed by a speeding driver and not only were the members of the P.O.A. negligent in controlling unsafe speeding, but the attorney for the plaintiff proves we had speed bumps in place and we took them out in the face of potential dangers? Even if we get signatures from 90% of the owners wanting the speed bumps removed, please make sure each and every one of them understands and is willing to suffer the consequences.

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